Senior Procurement Assistant

Sheffield Teaching Hospitals NHS Foundation Trust; Sheffield; On-site; GBP 26,000 - 30,000; Full time

Job summary

Sheffield Teaching Hospitals NHS Foundation Trust is seeking a Senior Procurement Assistant to support procurement activities and manage contracts effectively. The role involves contributing to financial savings and maintaining compliance with procurement directives. Join a leading organization committed to staffing support, career development, and employee wellbeing.

Benefits

Career development opportunities

Flexible working

Health and wellbeing packages

Salary sacrifice schemes

Discounts with retailers

Qualifications

• NVQ 3 in Procurement or relevant experience required.
• Experience in NHS preferred.
• Ability to handle procurement and contract management.

Responsibilities

• Support procurement and contract management for goods and services.
• Deliver financial savings and ensure compliance with Trust financial procedures.
• Conduct market research to align with stakeholder requirements.

Skills

MS Excel

Numerate & Analytical

Teamwork

Education

NVQ 3 in Procurement

Willingness to study for CIPS diploma

Tools

Purchase Order System

Computer-Based Finance Package

Job description

Employer Sheffield Teaching Hospitals NHS Foundation Trust Employer type NHS Site Northern General Hospital Town Sheffield Salary £26,530 - £29,114 pa/pro rata for part time staff Salary period Yearly Closing 16/06/2025 23:59 Interview date 26/06/2025

Senior Procurement Assistant

NHS AfC: Band 4

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Job overview

The Procurement department provides Procurement and supply chain services to both Sheffield Teaching Hospitals NHS Foundation Trust and Sheffield Children’s NHS Foundation Trust. The Procurement team takes responsibility for developing strategies to meet the Procurement needs of both Trusts, and for delivering measurable savings from revenue expenditure in line with their formal Cost Improvement Plans.

An exciting opportunity has arisen for the role of Senior Procurement Assistant to join the Procurement department; a role which will be pivotal in delivering substantial savings to the Trusts.

The successful candidate will support the Head of Procurement in the procurement and contract management for goods and services, ensuring that best value for money is achieved whilst complying with all Trust financial procedures and UK procurement directives.

As per job description attached, in particular candidates should possess the necessary interpersonal skills to liaise with suppliers, stakeholders and other departments internally to advise on contractual/procurement issues and also with purchasing staff in other Trusts, NHS SupplyChain, External procurement hubs, the Crown Commercial service and all relevant bodies to identify opportunities for improving value and maintaining close working relationships

Main duties of the job

To deliver financial savings and value for money for the Trust

Carry out market research to support the clinical and corporate requirements of stakeholders

Support STH and SCH procurement strategies

Invite and manage the return of tenders including pre tender discussions with suppliers

Working for our organisation

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person specification

Education & Qualifications

• NVQ 3 in Procurement or relevant experience
• Willing to study for Chartered Institute of Purchasing and Supply diploma, or NVQ 4 in Procurement or equivalent qualifications/experience.

Experience

• The use of a purchase order system
• Experience in dealing with telephone and email queries
• Experience in working in the NHS
• Experience in a computer based finance package (Procurement Function)

Skills and Knowledge

• Experience of MS Excel, MS Word & Email (Outlook)
• Numerate & Analytical
• Ability to work as part of a team
• Ability to work through problems or raise with supervisor if resolution is not possible

Candidates are advised to read the attached guidance on using AI technology. W hen you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.

When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.

You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.

If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.

Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

For more information about our organisation and the opportunities available, please visit ourwebsite and follow us onTwitter andFacebook .

Employer certification / accreditation badges

Name Flora Allan Job title Procurement Manager Email address [e-mail] Telephone number 07970350333 Additional information

Joanna Driscoll - Senior Procurement Manager

[e-mail]