Senior PMO Analyst

Sage; Newcastle upon Tyne; Hybrid; GBP 42,000 - 62,000; Full time

Benefits offered by this job

Hybrid working

Pension scheme up to 8%

25 days annual leave

Volunteer days

Health coverage

Wellbeing memberships

Job summary

Sage is seeking a Transformation PMO Analyst to support the delivery of Company OKR 5: Transforming our internal Sage operating system by reimagining skills, processes and technology. The role reports to the VP Growth Transformation, maintaining plans, tracking milestones, risks and actions, and coordinating governance across multiple workstreams.

This is a hybrid role with 3 days in the office. You will ensure the single source of truth is accurate and provide clear, executive-ready reporting

Qualifications

• 2–4 years of experience in a PMO, programme or project coordination, or business analyst role within transformation or delivery.
• Strong organisation and attention to detail, with a track record of maintaining plans, RAID logs, trackers and status reporting.
• Proficient with PMO tooling Excel, PowerPoint, SharePoint and project/planning tools; familiarity with reporting and dashboards (Power BI a plus).
• Comfortable using AI to draft reporting, status updates and minutes, and to speed up routine coordination while ensuring accuracy.

Responsibilities

• Maintain the integrated programme plan with milestones, dependencies, RACI and key dates across all programmes.
• Track progress against milestones and flag slippage or risks to the Director.
• Own and maintain the RAID log as the single source of truth.
• Keep dashboards, trackers and status data up to date and reconciled across workstreams.
• Prepare weekly and monthly reporting packs and executive dashboards.

Skills

PMO coordination

Stakeholder management

Plan tracking & reporting

AI-enabled reporting

Communication

Agile/Waterfall knowledge

Education

PMO qualification (e.g., PRINCE2, MSP, APM)

Tools

Excel

PowerPoint

SharePoint

MS Project/Planner

Power BI

Job description

Job Description

We are seeking a Transformation PMO Analyst, to support the work required to deliver Company OKR 5: Transforming our internal Sage operating system, by reimagining skills, processes and technology.

Reporting to the Vice President, Growth Transformation, this role will keep the programmes of work running smoothly day to day — maintaining plans, tracking milestones, risks and actions, producing accurate reporting, and coordinating the governance rhythm across multiple workstreams.

You will be the person who keeps the single source of truth accurate and up to date, ensuring there is always the clarity and confidence to deliver at pace.

This is a hybrid role - 3 days in the office

Key Responsibilities

Planning & Tracking

• Maintain the integrated programme plan — Milestones, dependencies, RACI and key dates across all programmes of work
• Track progress against milestones, proactively chasing updates from workstream leads and flagging slippage or risks to the Director.
• Own and maintain the RAID log (risks, actions, issues and decisions) as the single source of truth, ensuring it is accurate, current and actively managed.
• Keep programme dashboards, trackers and status data up to date and reconciled across workstreams.
• Support benefits and milestone tracking, gathering the data needed to evidence delivery against business case commitments.

Reporting & Governance

• Prepare weekly and monthly reporting packs, status reports and executive-ready dashboards, consolidating workstream updates into a single programme view.
• Coordinate the operating rhythm — scheduling and preparing weekly delivery reviews, monthly steering forums and quarterly check-ins; collating inputs, circulating agendas and capturing actions and minutes.
• Track actions and decisions through to closure, following up with owners to keep momentum high.
• Maintain governance artefacts, templates and the programme document repository (e.g. SharePoint), applying version control and PMO standards.

Coordination & Support

• Support the Director with day-to-day PMO tasks, coordination and ad hoc analysis.
• Coordinate cross-workstream dependencies, following up on hand-offs and flagging conflicts early.
• Help onboard workstream contributors to PMO standards, templates and tools, promoting consistency across the programme.
• Prepare clear, accurate briefing materials and one-pagers to support the Director in stakeholder and executive updates.

Success Metrics

• Accuracy, completeness and timeliness of programme plans, RAID logs, trackers and reporting — refreshed on the agreed weekly cycle with no material gaps at reporting cut-off.
• Reporting packs and governance forums prepared and delivered on schedule with minimal rework.
• Actions and decisions tracked to closure, with risks and issues surfaced early.
• Integrity of the single source of truth — reporting the Director and sponsors can rely on.
• Positive feedback from the Director and workstream leads on the quality and responsiveness of PMO support.

Ideal Candidate

You are a highly organised, detail-oriented coordinator who takes pride in keeping complex delivery running smoothly behind the scenes. You are comfortable juggling multiple inputs and deadlines, chasing updates across teams, and turning scattered information into clear, accurate reporting. You bring:

• 2–4 years of experience in a PMO, programme or project coordination, or business analyst role ideally within a transformation, change or delivery environment.
• Strong organisation and attention to detail, with a track record of maintaining plans, RAID logs, trackers and status reporting.
• Confidence with PMO tooling Excel, PowerPoint, SharePoint and project/planning tools (e.g. MS Project or Planner); familiarity with reporting and dashboards (Power BI a plus).
• Comfortable using AI and confident applying good AI skills to complete PMO tasks for example using AI assistants and Copilot to draft reporting, status updates and minutes, summarise workstream inputs, analyse plan and RAID data, and speed up routine coordination, while reviewing outputs for accuracy and quality.
• Good stakeholder and communication skills, with the confidence to chase updates, coordinate across workstreams and keep people to commitments.
• A working understanding of programme and project delivery methods (agile, waterfall, portfolio governance); a PMO or project management qualification (e.g. PRINCE2, APM, MSP or agile) is a plus.
• Familiarity with OKRs, benefits tracking and value-based prioritisation is desirable, as is exposure to data, digital and AI-enabled transformation.
• A proactive, can-do attitude and a bias for accuracy, pace and follow-through.
• Able to bring structure and clarity to ambiguous situations, proactively identifying next steps, managing uncertainty, and helping teams maintain focus and delivery momentum during periods of change.

What You'll Get

Exposure to the full breadth of Sage's operating model and direct line of sight to senior leadership, including the Vice President and programme sponsors. A front-row seat on how a transformation is governed, and the scope to shape PMO standards and AI-enabled ways of working rather than just administer them.

Above all, you will be energised by the opportunity to be at the heart of a high-profile programme - keeping the programme organised, the reporting sharp, and the delivery on track.

Benefits?

• Video: https://www.youtube.com/watch?v=TCMtTYUUiuU
• Generous bonuses and pension scheme: Up to 8% matched pension contribution plus 2% top-up by Sage.
• 25 days of paid annual leave with the option to buy up to another 5 days
• 8 bank holiday days
• Paid 5 days yearly to volunteer through our Sage Foundation
• 50% income protection
• Holiday buy + sell
• Comprehensive health, dental, and vision coverage
• Work away scheme for up to 10 weeks a year
• Ongoing training and professional development
• Hybrid working
• Healthy Mind app membership
• Access to various helpful memberships for finances, health and wellbeing