Senior PMO Analyst

Sword Group; Glasgow; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Flexible working arrangements

Pension and private health

Job summary

Sword Group in the United Kingdom is seeking a PMO professional to drive governance and reporting across strategic initiatives. You will work with senior stakeholders, develop PMO skills, and contribute to complex programmes delivering meaningful outcomes.

The role involves maintaining governance frameworks, RAID, project schedules, dashboards in Excel, Power BI, SharePoint, and supporting financial reporting, change control, and continuous improvement.

Qualifications

• Experience delivering PMO governance and reporting across complex programmes.
• Ability to manage RAID logs and escalation processes.
• Strong stakeholder engagement and performance reporting.

Responsibilities

• Maintain programme governance frameworks and controls across delivery.
• Manage RAID logs and ensure actions are tracked/escalated.
• Coordinate reporting, dashboards, KPIs and executive packs.
• Support planning with integrated schedules and critical paths.
• Monitor performance against scope, schedule, budget and resources.
• Facilitate governance forums and board meetings; minute taking.
• Produce MI and performance metrics for decision making.
• Track programme finances including budgets and forecasts.
• Support change control, scope and schedule assessments.
• Maintain documentation and version control; coordinate resources.
• Drive process improvements across PMO practices.
• Assure compliance with governance, methodology, and regulatory requirements.
• Develop and maintain reporting tools and templates (Excel, Power BI, SharePoint).

Skills

PMO governance

Stakeholder management

Planning & reporting

Excel

Power BI

SharePoint

Risk & issues tracking

Education

PRINCE2/MSP familiarity

Tools

Power BI

Excel

SharePoint

MS Project

Job description

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients. We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications. We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.

About the role:

This is an exciting opportunity to join a dynamic programme environment where you will play a key role in driving governance, reporting and delivery excellence across strategic initiatives. You'll gain exposure to senior stakeholders, develop highly sought-after PMO skills, and contribute to complex programmes that deliver meaningful business outcomes while benefiting from strong opportunities for professional growth and career advancement.

• Maintain programme governance frameworks, standards, and controls to ensure consistent project delivery
• Manage and administer RAID logs (Risks, Assumptions, Issues and Dependencies), ensuring actions are tracked and escalated appropriately
• Coordinate programme and project reporting, including status reports, dashboards, KPIs and executive packs
• Support planning activities, maintaining integrated project schedules, milestones and critical paths
• Monitor project performance against scope, schedule, budget and resource baselines
• Facilitate governance forums, steering committees and programme board meetings, including agenda creation, minute taking and action tracking
• Produce management information (MI) and performance metrics to support decision-making
• Track programme finances, including budgets, forecasts, actuals, accruals and financial reporting
• Support change control processes, ensuring scope, cost and schedule changes are appropriately assessed and approved
• Maintain programme documentation, ensuring version control and audit compliance
• Coordinate resource management activities, including onboarding, utilisation tracking and capacity planning
• Support dependency management across projects, workstreams, suppliers and business stakeholders
• Identify and drive process improvement opportunities across PMO practices and delivery frameworks
• Provide assurance that projects comply with organisational governance, methodology and regulatory requirements
• Support risk workshops, planning sessions and stakeholder reviews
• Develop and maintain reporting tools, dashboards and templates using Excel, Power BI, SharePoint and other PMO systems
• Coordinate deliverable tracking, ensuring outputs are completed, reviewed and approved on time
• Act as a central point of coordination between project managers, programme managers, suppliers and senior stakeholders
• Assist with benefits tracking and benefit realisation reporting
• Support lessons learned, continuous improvement and programme closure activities

• Programme and project governance frameworks (P3M3, MSP, PRINCE2, Agile, Waterfall)
• RAID management and dependency tracking
• Change control and configuration management
• Schedule and milestone management
• Benefits realisation tracking
• Resource and capacity planning
• Deliverable and milestone tracking
• Project assurance and compliance reviews

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success.We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life. In addition to a Competitive Salary, here's what you can expect as part of our benefits package:

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
• Flexible working: Flexible work arrangements to support your work-life balance. We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can.
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes.

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don’t tick all the boxes but feel you have some of the relevant skills and experience we’re looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us.

If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments.