Project Coordinator

Sword Group; Aberdeen City; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Personalised Career Development

Flexible working

Comprehensive benefits package

Job summary

Sword Group in the United Kingdom is seeking a Project Coordinator to support delivery of projects from initiation to completion. You will work with Project Managers, Technical Engineers, customers and suppliers, coordinating activities, maintaining documentation and providing timely project controls.

The role requires strong organisation, excellent English, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Strong organisational and administrative skills with the ability to manage multiple priorities.
• Excellent communication and stakeholder management skills.
• Strong knowledge of Microsoft applications including Excel, PowerPoint, Word, SharePoint and Planner.
• Resourceful, proactive and able to solve problems effectively.
• Ability to work independently and collaboratively within a team environment.
• Ability to adapt to changing priorities in a fast-paced delivery environment.
• Excellent verbal and written English communication skills.
• Desire and drive to learn and develop new skills.

Responsibilities

• Coordinate project activities between Project Managers, Engineers, customers and third-party suppliers to support successful project delivery.
• Manage resource allocation, scheduling and project controls across assigned projects
• Maintain project documentation, schedules, RAID logs, actions and status updates throughout the project lifecycle
• Produce regular reports and management information to support project delivery, resource planning and business operations
• Coordinate smaller projects and work packages, providing day-to-day delivery support
• Support project planning, forecasting and delivery activities in collaboration with Project Managers
• Create and maintain project records across systems, including project management, scheduling, documentation and time writing/finance systems
• Review new resource requests from Sales team and coordinate scheduling with delivery resources
• Liaise with customers, Finance teams and suppliers regarding project delivery, invoicing, purchase orders and associated dependencies
• Monitor customer purchase order spend and escal financial, delivery or commercial risks as required

Skills

Organisational skills

Communication

Stakeholder management

Microsoft Office (Excel, PowerPoint, W

Tools

SharePoint

Planner

Job description

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, dedicated to driving transformational change for our clients. We leverage proven technology, specialist teams, and extensive domain expertise to create robust technical foundations across platforms, data, and business applications. Our mission is fueled by a passion for technology as a means to solve complex business problems and achieve our clients' objectives.

About the Role

The Sword NCS team applies deep expertise and innovative solutions to help solve challenges for our customers. As a Project Coordinator, you will work closely with Project Managers, Technical Engineers, internal departments, customers and third-party suppliers to support the successful delivery of projects from initiation through to completion. You will play a key role in coordinating project activities, managing project controls and supporting commercial performance while ensuring a positive experience for both internal and external stakeholders.

We are looking for a proactive and organised individual who thrives in a fast-paced environment and enjoys working collaboratively to deliver successful project outcomes.

• Coordinate project activities between Project Managers, Engineers, customers and third-party suppliers to support successful project delivery.
• Manage resource allocation, scheduling and project controls across assigned projects
• Maintain project documentation, schedules, RAID logs, actions and status updates throughout the project lifecycle
• Produce regular reports and management information to support project delivery, resource planning and business operations
• Coordinate smaller projects and work packages, providing day-to-day delivery support
• Support project planning, forecasting and delivery activities in collaboration with Project Managers
• Create and maintain project records across systems, including project management, scheduling, documentation and time writing/finance systems
• Review new resource requests from Sales team and coordinate scheduling with delivery resources
• Liaise with customers, Finance teams and suppliers regarding project delivery, invoicing, purchase orders and associated dependencies
• Monitor customer purchase order spend and escal financial, delivery or commercial risks as required

Requirements

• Strong organisational and administrative skills with the ability to manage multiple priorities
• Excellent communication and stakeholder management skills
• Strong knowledge of Microsoft applications including Excel, PowerPoint, Word, SharePoint and Planner
• Resourceful, proactive and able to solve problems effectively
• Ability to work independently and collaboratively within a team environment
• Ability to adapt to changing priorities in a fast-paced delivery environment
• Excellent verbal and written English communication skills
• Desire and drive to learn and develop new skills

Benefits

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success. We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life. In addition to a Competitive Salary, here's what you can expect as part of our benefits package:

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
• Flexible working: Flexible work arrangements to support your work-life balance. We can't promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can.
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don't tick all the boxes but feel you have some of the relevant skills and experience we're looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us.

If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments.