Senior Pharmacy Invoicing Assistant

Hampshire Hospitals NHS Foundation Trust; Winchester; On-site; GBP 25,000 - 30,000; Full time

Job summary

Join a forward-thinking medical establishment as a Senior Invoicing Assistant, integral to maintaining supplier relations and ensuring accurate records in the pharmacy department. Collaborate in a supportive team environment while managing essential administrative functions. This role offers training and flexible working options to suit your needs.

Benefits

Flexible working patterns

Training and development opportunities

Qualifications

• Experience using computers and word processing tools.
• Ability to manage multiple accounts or customers.
• Knowledge of stock control and stock rotation is desirable.

Responsibilities

• Dealing with key accounts for the Trust's suppliers of pharmaceuticals and medical gases.
• Maintaining close working relationships with finance and procurement teams.
• Managing payment terms and deadlines.

Skills

Attention to detail

Good Communication

Ability to manage workload

IT Skills

Education

5 GCSE's grade A* - C including Maths and English

NVQ in Business Admin or similar

3 other GCSE's or equivalent

Job description

This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

Job overview

Senior Invoicing Assistant - Hampshire Hospitals NHS Foundation Trust

Location: Base site Royal Hampshire County Hospital Winchester. With possible working at other HHFT sites.

Role Description:

We are looking to recruit a Senior Invoicing Assistant to work in our busy but friendly team based in pharmacy.

You must be willing to work hard, be able to manage your own work load and meet payment terms and deadlinesWorking patterns: Flexible working pattern depending on minimum number of hours per week.

We are: Pharmacy departments at Andover War Memorial, Basingstoke and North Hampshire Hospital and Royal Hampshire County Hospital Winchester.

Main duties of the job

The role involves dealing with key accounts for the Trust's suppliers of pharmaceuticals and medical gases. This position is vital to maintain the care of our patients and has close working relationships with the trust's finance, main procurement and homecare teams.

What we Offer:

• We offer training to all our staff and great development opportunities for the right candidates to excel in a pharmacy environment.
• Your life outside HHFT is important and the Trust are happy to consider applications with flexible working patterns that cater to individual requirements; this can be discussed at interview

Working for our organisation

Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

Detailed job description and main responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.

Person specification

Training and Qualifications

Essential criteria

• Computer literate
• 5 GCSE's grade A* - C including Maths and English

Desirable criteria

• 3 other GCSE's or equivalent
• NVQ in Business Admin or similar
• IT or word processing qualification (OSR I or II, word processing (RSA))
• ECDL or equivalent

Experience and Knowledge

Essential criteria

• Experience using computers and word processing tools
• Experience communicating effectively both in verbal and written formats.
• Ability to manage multiple accounts or customers

Desirable criteria

• Familiarity with the EPMA Pharmacy computer system
• Experience in general office duties
• Experience in a financial role

Skills and Ability

Essential criteria

• Attention to detail and High level of accuracy
• Good Communication
• Ability to manage and prioritise own work
• Ability to concentrate in a bust environment for prolonged periods of time.
• Knowledge of when to escalate issues beyond own level of responsibility or expertise.

Desirable criteria

• Understand stock control and stock rotation
• Proactivity
• Ability to work using own initiative

Our commitment to you:

We are committed to equality and diversity in both the provision of our services and how we recruit and manage our staff. Applications are encouraged from everyone with the necessary attributes for the job, irrespective of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy and maternity.

Happy to Talk Flexible Working - all requests for flexible and part time working will be considered.

The paperwork:

• HHFT is committed to putting the safety and care of our patients first - as well as helping us to protect you and your colleagues. Therefore, we would recommend that you are vaccinated against COVID-19 and that you understand that we are treating COVID-19 positive patients within our services.
• Shortlisted candidates will be contacted at least 5 working days before the scheduled interview date. Applications will be submitted directly into our preferred third party recruitment system (Trac). All subsequent information regarding your application will be generated from apps.trac.jobs via email - please ensure to check your junk/spam folders.
• All new staff will be subject to a probationary period covering their first six months in post.
• In compliance with Part 7 of the Immigration Act 2016, all applicants must be able to communicate fluently in English to an appropriate standard which will be assessed as part of the selection process.
• This vacancy may close before the current listed closing date. If you intend to apply you are advised not to delay submitting your completed application.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• Senior Pharmacy Invoicing Assistant (PDF, 321.1KB)
• HHFT Employee Rewards & Benefits (PDF, 723.8KB)
• Tackling Climate Change at Hampshire Hospitals (PDF, 4.9MB)