Senior Personal Assistant to Service Group

NHS; Taunton; On-site; GBP 20,000 - 30,000; Part time

Job summary

The NHS is seeking a motivated Senior Personal Assistant to join the CSCS Service Group, providing essential office and secretarial support. This part-time role involves managing diaries, coordinating meetings, and ensuring the efficient operation of the office. You'll work closely with the Senior Leadership Team in a collaborative environment committed to professional development.

Benefits

Flexible working options

NHS pension scheme

Generous annual leave allowance

Career development opportunities

Blue Light Card discounts

Qualifications

• Experience working in an office environment.
• Experience of complex diary management.
• PA experience including minute taking.

Responsibilities

• Coordinate multiple electronic diaries for the Senior Leadership Team.
• Act as the first point of contact including managing mail and phone calls.
• Provide administrative support for wider team meetings.

Skills

Diary management

Minute taking

Keyboard skills

Organisational skills

Confidentiality

Education

Secretarial qualification or equivalent experience

Educated to Degree level or equivalent

Job description

Senior Personal Assistant to Service Group

We are looking for a motivated member of staff to join our team as a Senior Personal Assistant to the CSCS Service Group, The role is part-time at 22.5 hours a week.

This key role is to provide comprehensive office and secretarial support to the CSCS Senior Leadership Team through prioritising workload and dealing with or referring enquiries as appropriate and ensuring the smooth and efficient running of the office and maintaining confidentiality at all times.

The Team is comprised of:

*Service Group Director

*Deputy Service Group Director

*Associate Medical Director

*Associated Director of Patient Care for Clinical Support and Cancer Services

*Head of Radiotherapy Services

*Head of Radiotherapy Physics

*Service Manager

*Haematology and Oncology Matron

Main duties of the job

The post holder will efficiently coordinate multiple electronic diaries for the CSCS Senior Leadership Team ensuring they are updated, effectively managing complex and conflicting priorities. The post-holder will ensure that all meeting appointments are accurately diarized and that details are confirmed with organisers ahead of time.

The post holder acts as the first point of contact, including managing incoming

mail and email, telephone calls, and messages. The post holder will need to develop a close working relationship with the CSCS Leadership Team, ensuring an agreed approach to workload management and is responsible for providing administrative support for several wider team meetings. They will assist with the distribution of agendas and papers and produce minutes and action trackers.

See Full Job Description for further details.

About us

At Somerset NHS Foundation Trust, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:

• Flexible working options to help you balance work and life
• NHS pension scheme for long-term financial security
• Generous annual leave allowance to recharge and relax
• A strong focus on career development to help you grow and achieve your potential

Additionally, you'll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.

We are proud to foster a diverse, skilled, and inclusive workforce, and we encourage applications from all backgrounds.

Why Somerset? Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away - and only two hours to London.

The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future.

Somerset truly has it all - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.

Job responsibilities

Please see attached Job Description & Person Specification for further details of duties and responsibilities.

Person Specification

Qualifications

• Secretarial qualification or equivalent experience.
• Educated to Degree level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.

Experience

• Experience of working in an office environment.
• PA experience, including minute taking.
• Experience of complex diary management.
• Prioritising, planning and organising own workload.
• Working within guidelines.
• Advanced keyboard skills.
• Experience of producing documents to a high standard.
• Experience of dealing with difficult situations and confrontations.
• Demonstrable experience dealing with sensitive and confidential information.

Additional Criteria

• Willingness to use technology to improve standards of care and support to our patients.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.