Senior Pensions Administrator

Spence & Partners Limited; Glasgow; On-site; GBP 35,000 - 55,000; Full time

Job summary

Spence & Partners Limited seeks a Senior Pensions Administrator to manage Defined Benefit schemes, ensure accurate benefits, and support trustees and members.

You will mentor junior colleagues, review work, and contribute to proposals. A strong DB pension background and familiarity with UK pension rules are essential.

Qualifications

• Experience in Defined Benefit pension administration.
• Strong understanding of UK pensions legislation, regulations, and codes of practice.

Responsibilities

• Manage and oversee the day-to-day running of Defined Benefit schemes.
• Act as a point of contact for scheme members, trustees, and advisers.
• Perform and check more complex benefit calculations (e.g. ill-health, divorce, or non-standard cases).
• Review and authorise the work of junior colleagues, providing mentoring and guidance.
• Ensure tasks are completed accurately, on time, and within service standards.
• Contribute to scheme exercises such as wind-ups, GMP reconciliations, and member communications.
• Work proactively and independently, resolving queries and identifying improvements.
• Support business development by contributing technical input for proposals or attending client pitches alongside senior colleagues.
• Strong experience in DB pension administration.
• Broad technical knowledge of UK pensions legislation, regulations, and codes of practice.
• Strong understanding of scheme rules and benefit calculations, including non-standard/complex cases.
• Ability to check and review the work of junior colleagues.
• Excellent written and verbal communication skills, able to liaise confidently with members, trustees, and third parties.
• Experience managing day-to-day scheme tasks and ensuring service levels are met.
• Ability to work proactively, independently, and in a fast-moving environment.
• Experience attending trustee or client meetings.
• Ability to mentor and support less experienced colleagues.
• Strong organisational skills, able to coordinate multiple tasks effectively
• Involvement in supporting new business proposals or pitches.

Skills

DB pension administration

Pensions legislation

Client liaison

Mentoring junior colleagues

Job description

At Spence, we’re continuing to grow, and you’ll play an important role in that journey. As well as developing your own expertise and career, you’ll help us build long-term client relationships, contribute to winning new business, and shape the future of our pensions services. All within a collaborative team where your knowledge is valued and your impact is recognised.

Are you an experienced pensions professional looking for your next challenge? We’re looking for a Senior Pensions Administrator to take a key role in delivering exceptional service on behalf of trustees and scheme members. This is a role where your technical expertise, attention to detail, and ability to support others will really shine.

As part of our team, you’ll be trusted to manage and oversee the day-to-day running of Defined Benefit (DB) schemes, ensuring that members receive accurate and timely benefits, and trustees can rely on robust and compliant administration. You’ll also play a vital role in supporting colleagues — reviewing their work, sharing your knowledge, and helping to develop the next generation of pensions administrators.

Key Responsibilities

• Manage and oversee the day-to-day running of Defined Benefit schemes.
• Act as a point of contact for scheme members, trustees, and advisers.
• Perform and check more complex benefit calculations (e.g. ill-health, divorce, or non-standard cases).
• Review and authorise the work of junior colleagues, providing mentoring and guidance.
• Ensure tasks are completed accurately, on time, and within service standards.
• Contribute to scheme exercises such as wind-ups, GMP reconciliations, and member communications.
• Work proactively and independently, resolving queries and identifying improvements.
• Support business development by contributing technical input for proposals or attending client pitches alongside senior colleagues.
• Strong experience in DB pension administration.
• Broad technical knowledge of UK pensions legislation, regulations, and codes of practice.
• Strong understanding of scheme rules and benefit calculations, including non-standard/complex cases.
• Ability to check and review the work of junior colleagues.
• Excellent written and verbal communication skills, able to liaise confidently with members, trustees, and third parties.
• Experience managing day-to-day scheme tasks and ensuring service levels are met.
• Ability to work proactively, independently, and in a fast-moving environment.
• Experience attending trustee or client meetings.
• Ability to mentor and support less experienced colleagues.
• Strong organisational skills, able to coordinate multiple tasks effectively
• Involvement in supporting new business proposals or pitches.

About Spence

Our primary aim is to provide interesting, worthwhile and healthy careers for all our people; we believe that this emphasis sets us apart from our competitors.

We are defined by our ethos and by our goal:

Our ethos is an individual and collective commitment achieved through carefully balancing responsibility with freedom and flexibility, all of which is underpinned by a willingness to work interdependently. When we get this balance right, it is how we do our best work.

We look after our staff first and foremost, but for a commercial purpose, which is to deliver great service profitably. By focusing on our goal, we provide the best outcomes for pension scheme members, trustees and employers.

We have clients throughout the UK, serviced from offices in London, Belfast, Glasgow, Manchester, Birmingham, Bristol, and Leeds.