Senior Pensions Administrator

XPS Pensions Group; City of Edinburgh; On-site; GBP 35,000 - 50,000; Full time

Job summary

XPS Pensions Group is seeking a Senior Pensions Administrator to join their Edinburgh office with hybrid working. The role focuses on Defined Benefit pension administration, providing support to clients and overseeing junior staff. We offer a dynamic work environment and a commitment to inclusion and diversity.

Benefits

Annual discretionary Bonus Scheme

25 days holiday plus flexibility to buy/sell holiday

Flexible Bank holidays

Life Assurance cover, four times basic salary

XPS Rewards for discounts and savings

Employee Assistance Programme

Access to a digital GP service

Paid volunteering day

Staff referral scheme

Qualifications

• Previous experience in Defined Benefit (DB) pension administration.
• Ability to perform complex calculations and check colleagues' work.
• Self-motivated, with strong interpersonal and organizational skills.

Responsibilities

• Oversee monthly and annual processes, ensuring compliance and accuracy.
• Perform manual benefits calculations and update pension administration databases.
• Support and mentor junior staff while managing team workflow.

Skills

Pensions Administration

Client Relationship Management

Problem Solving

Attention to Detail

Communication

IT Proficiency

Education

Maths and English GCSE grade 4/C or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

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Senior Pensions Administrator, Edinburgh

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Client:

XPS Pensions Group

Location:

Edinburgh, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

5b2462787832

Job Views:

4

Posted:

29.06.2025

Expiry Date:

13.08.2025

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Job Description:

Senior Pensions Administrator

Edinburgh

Hybrid

Full Time

Permanent

Ref: REQ002866

XPS Group is a leading UK consulting and administration business specialising in the pensions and insurance sectors. At XPS, our vision is to create a vibrant place to work where difference is recognised as a strength and where talented people can flourish and achieve their highest potential.

Our Pensions Administration business continues to grow and we are now looking for an experienced Senior Pensions Administrator to join our vibrant Edinburgh office with hybrid working. This is an exciting role and would most likely suit someone with previous experience in Defined Benefit (DB) pension administration, able to perform manual calculations and able to check the work of less experienced pensions administrators.

A FTSE 250 company, XPS combines expertise and insight with advanced technology and analytics to address the needs of over 1,400 pension schemes and their sponsoring employers on an ongoing and project basis. We undertake pensions administration for over one million members and provide advisory services to schemes and corporate sponsors in respect of schemes of all sizes, including 88 with assets over £1bn. We also provide wider ranging support to insurance companies in the life and bulk annuities sector.

Our people drive our success and as an XPS employee you can bring your whole self to work - Everyone is treated equally and with respect. We will provide you with the support and training you need to grow and be at your very best. It’s about inclusion and diversity, ensuring all our people feel included, that they belong to XPS and that they’re happy. Above all, it’s about ensuring everyone has a voice and feels valued. Because they are.

The Team

Our award-winning pensions administration business puts scheme members at the heart of everything we do. Our services include scheme administration, first-time outsourcing, member communications and scam protection.

Learn more here:

The Role

As a Senior Pensions Administratorwith XPS you will:

• Adhere to best practice procedures in all aspects of pensions administration related tasks as defined by the Company.
• Maintaining a client focused approach, able to develop trusting and credible partnerships with clients both face to face and via the telephone.
• Overseeing the management of monthly and annual processes on the team. Ensuring processes are fully monitored and completed in line with customer and legislation requirements.
• Monitoring accuracy, performance, and SLAs for the team,including activity and client performances, and taking action to ensure targets are met
• Ensuring standard documentation is scheme specific and incorporating them into existing procedures.
• Where appropriate participating in client meetings.
• Sign out non-standard letters in response to client and member queries.
• Updating relevant pension administration databases and systems.
• Performing manual benefits calculations.
• Helping identify any training needs across the team and assisting with developing and mentoring team members.
• Supporting, motivating and coaching colleagues to the benefit of the team and wider Company.
• Managing ad hoc projects and exercises.
• Acting as a key member of the pensions administration team, providing support to the assigned team leader.
• Monitoring, delegating and co-ordinating workflow, reporting regularly to team leader on progress and issue management.
• Seeking ways of innovating and improving quality, service delivery and efficiencies in processes and procedures.
• Providing expert advice solutions to pensions queries and pensions consultative advice; keeping abreast of technical and legislative developments within the pensions industry, and providing technical support to more junior staff
• Working closely with other departments/teams both internal and external to the Company in order to provide a total service to our clients. E.g. Pensions Accounts, Payroll, Administration Support.
• Ensuring the accurate updating of time recording system (OpenAir) for both chargeable and non-chargeable activities and meeting required utilisation targets.

Your profile

• Previous pensions administration experience of Defined Benefit (DB) schemes including leavers, final salary, retirements, deaths, transfers in and transfers out.
• Experience of current pensions legislation and framework.
• Able to perform complex calculations and checking work of junior colleagues.
• IT proficient, in particular Microsoft Word, Excel & Outlook.
• Maths and English GCSE grade 4/C or equivalent.
• Confident communicator and problem solver.
• Self-motivated and enthusiastic approach to work, in particular taking responsibility for personal and technical continuous professional development.
• An eagerness to take on responsibility and adopt a flexible approach when work pressures are high.
• Able to see projects/tasks through to completion within given timescales.
• Great interpersonal and organisational skills.

What we offer:

Find out more about

Find out more about

We offer an attractive reward package, typical benefits can include:

• Participation inannual discretionary Bonus Scheme
• 25 days holiday plus flexibility to buy or sell holiday
• Flexible Bank holidays
• Flexible Benefits Scheme to support you in and out of work, helping you look after you and your family covering Security & Protection, Health & Wellbeing, Lifestyle
• Life Assurance cover, four times basic salary
• XPS Rewards (offersHigh Streetdiscounts and savings from retailers and services providers as well as offers available via phone)
• Employee Assistance Programme for you and your household
• Access to a digital GP service
• Paid volunteering day when participating in Company organised events
• Staff referral scheme when you introduce a friend to XPS

What next:

If you feel XPS could be the next step on your career ladder, please apply directly via the links provided and we look forward to learning more about you. We will consider all applicants and respond swiftly.

Please discuss with the recruitment team, via phone or email, if you require any adjustments to the recruitment process. For example, we can provide materials in an alternative format, or give you extra time in interviews or tests.

If you do not feel ready to apply or still have questions, please email us by clicking

The successful candidate will need to demonstrate the following requirements:

• Right to Work confirmation
• Employment or educational references covering five years
• Satisfactory credit check

We continuously strive to build an inclusive workplace where all forms of diversity are valued, including age, background, disability, gender, gender identity, gender expression, race, religion or sexual orientation.

Please note we reserve the right to close our vacancies early and we only accept CVs direct from candidates or our preferred supplier list.

XPS try wherever possible to respond to all applicants if for any reason you have not heard from us within 28 days of your application, please assume you have been unsuccessful on this occasion.