Senior Payroll Specialist

JR United Kingdom; London; On-site; GBP 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated payroll administrator to oversee UK payroll and manage European payroll processes. This role involves ensuring compliance with UK legislation, handling multiple payrolls across various European countries, and maintaining high standards of customer service. The ideal candidate will bring strong project management skills and a sound understanding of payroll systems. Join a dynamic team where your expertise will contribute to the smooth operation of payroll functions and support the company's expansion across Europe.

Qualifications

• Strong knowledge of UK payroll and legislation.
• Prior experience of European payrolls and processes.

Responsibilities

• Administer UK payroll, ensuring timely processing and compliance.
• Manage payroll for multiple European locations and liaise with providers.

Skills

UK payroll knowledge

European payroll processes

Tax Year End procedures

Project management

Basic accounting knowledge

Education

Experience in Financial Services

Tools

ADP payroll systems

PeopleSoft

Oracle Fusion

Job description

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Role

Key Responsibilities

1. Day-to-day administration of UK payroll (iHCM2) including collating inputs, monitoring the processing cycle, and ensuring sign-off in a timely manner.
2. Ensuring monthly pension/benefits enrolment data is correctly loaded onto payroll.
3. Managing monthly Flex benefit changes in payroll.
4. Sole responsibility for processing 6 of the 12 European location payrolls on a rolling basis.
5. Ownership of processes, risk controls, and output for those dedicated countries.
6. Active participation in and working towards becoming the SME for dedicated regions.
7. Collating inputs and working closely with other team members to cover payroll for Europe (France, Germany, Switzerland, Italy, Dubai, Sweden, Holland, Poland, Portugal, Spain, Ireland, Israel, Cyprus using ADP Streamline).
8. Liaising with payroll providers on country-specific payroll requirements and queries.
9. Preparing and ensuring payroll funding is administered for each region within specified timeframes.
10. Working with financial controllers to ensure international payments are correctly allocated.
11. Post payroll reporting.
12. Supporting in the setup of new branch payrolls as the business expands across Europe.
13. Maintaining high levels of customer service, responding to and resolving employee queries promptly.
14. Responsibility for UK annual filing compliance (P11D, Form 42, PSA, STBV).
15. Responsibility for German annual filing compliance.
16. Reviewing and proposing additional filing requirements and measures for all locations.
17. Calculating tax due on stock vestings across UK and EMEA, processing confirmation statements in HR System, and ensuring correct taxes are withheld.
18. Creating manuals and procedures for stock vesting activities.
19. Performing manual calculations, checks, and submissions of employee payments as required.
20. Liaising with the HR team and wider business, serving as the point of contact for payroll queries.
21. Maintaining and updating employment records (maternity, paternity, absences).
22. Running periodic and ad hoc reports from the HR system.
23. Managing various ongoing and future cross-divisional projects.

Person Specification

The following skills and experience are required for this role:

Ideal Experience

• Strong knowledge of UK payroll and legislation.
• Prior experience of European payrolls and processes.
• Knowledge of Tax Year End procedures for UK and Europe.
• Proven track record of owning regional payrolls & processes.
• Basic accounting knowledge as it relates to payroll.
• Project management experience and proven project lead capabilities.
• Familiarity with SOX IPE requirements.

Qualifications & Preferred Background

• Ideally worked at a large Financial Services firm.
• Knowledge of ADP payroll systems, PeopleSoft, or Oracle Fusion is an advantage.

Personal Attributes

• Deadline-driven with the ability to manage multiple conflicting priorities.
• High standard of integrity.
• High levels of energy, drive, and a strong work ethic.