Senior Office Coordinator

University of Cambridge; Cambridge; Ibrido; GBP 40.000 - 50.000; Tempo pieno

Vantaggi offerti da questo lavoro

41 days annual leave

Flexible/hybrid working

Pension scheme

Cycle to work

Relocation expenses scheme

Employee assistance programme

Family-friendly policies

Descrizione del lavoro

University of Cambridge is seeking a Senior Office Coordinator to support the UCSO’s day‑to‑day operations, coordinating admin workflows, meetings and governance across the office. The role supervises staff, manages finance tasks and HR processes, and liaises with stakeholders at multiple levels to ensure consistent procedures and responsive administrative support.

You will oversee induction activities, manage records, and drive improvements in procedures and systems while reporting to the Lead:

Competenze

• Experience in a senior administrative role.
• Experience managing or supervising staff.
• Excellent organisational skills and ability to coordinate varied tasks.
• Clear communication and stakeholder relationship-building.
• Proficient in Microsoft Office and developing administrative processes.

Mansioni

• Coordinate the day-to-day running of UCSO, maintaining efficient admin procedures and information systems.
• Supervise administrative staff and line manage an Administrator.
• Coordinate routine financial and procurement administration, including budget monitoring and invoices.
• Support recruitment and HR processes, facilities and health & safety arrangements.
• Organise office and committee meetings, diary/room coordination, papers, minutes and follow-up.
• Contribute to governance activities and project work with timelines and quality.

Conoscenze

Senior administrative experience

Staff supervision

Organisational skills

Communication skills

Microsoft Office

Formazione

Bachelor's degree or Level 6 qualification

Strumenti

Microsoft Office suite

Descrizione del lavoro

The RoleThe University of Cambridge is seeking a Senior Office Coordinator to support the effective day-to-day operation of the University Change Support Office (UCSO). This role provides practical coordination and administrative management across the office, helping colleagues to work efficiently and ensuring that core processes remain consistent and reliable.UCSO supports major change and transformation activity through portfolio performance, change and engagement, design coordination, governance, reporting and operational support. The post-holder will coordinate administrative workflows, meetings and governance support, shared records, routine finance and procurement administration, recruitment and onboarding activity, office arrangements and information management.The role will supervise an Office Coordinator and line manage an Administrator supporting two technical experts seconded to UCSO in connection with work on Reimagining Professional Service provision. The post-holder will allocate and prioritise work, introduce and maintain procedures, monitor progress and provide day-to-day guidance to ensure that administrative support is responsive to changing priorities. Working with colleagues across UCSO and the wider University, the post-holder will support budget monitoring, HR administration, office facilities, health and safety, meetings and administrative projects. The role reports to the Lead: Design Coordination.Key responsibilitiesCoordinate the day-to-day running of UCSO, maintaining effective administrative procedures, filing and information systems, office arrangements and induction activity.Supervise and line manage administrative staff, including allocating work, explaining procedures, monitoring progress, supporting development and undertaking formal reviews.Coordinate routine financial and procurement administration, including budget monitoring, invoices, purchase orders, expenditure reports and compliance with University procedures.Support recruitment and other HR processes, office facilities and equipment, health and safety arrangements, and preparation for relevant audits.Organise office and committee meetings, including diary and room coordination, papers, minutes and action follow-up, and coordinate administrative projects to agreed timescales.About youYou will have experience in a senior administrative role and experience of managing or supervising staff.You will have excellent organisational skills and the ability to coordinate varied tasks, priorities and deadlines across a busy office environment.You will communicate clearly and build effective working relationships with colleagues and stakeholders at different levels.You will be an experienced user of Microsoft Office and able to develop, apply and improve practical administrative processes and systems.You will be educated to degree level or hold a Level 6 vocational qualification, or have an equivalent level of practical experience.The BenefitsIn return, you will receive an extensive reward and benefits package including:41 days annual leave, including bank holidays.Potential for flexible and hybrid working, subject to the operational needs of the role.A generous pension scheme, discount portal, cycle to work scheme, access to the University accommodation service, relocation expenses scheme, employee assistance programme and family-friendly policies.Limited funding: The funds for this post are available for 3 years in the first instance.Applications are welcome from internal candidates who would like to apply for the role on the basis of a secondment from their current role in the University.We welcome applications from individuals who wish to be considered for part-time working or other flexible working arrangements.Applications must include a CV and covering letter which clearly set out how you meet the criteria listed in the person specification (the knowledge, skills, and experience required for the role) along with relevant examples. Candidates will be shortlisted and invited to interview based upon these criteria.Interviews will be held in early December 2026.Additional information regarding the role can be found within the further information file. If you wish to discuss this role in more detail, or have questions about the application process, enquiries are welcome. Please contact the team via [e-mail] quote reference YV51649 on your application and in any correspondence about this vacancy.The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.The University has a responsibility to ensure that all employees are eligible to live and work in the UK.Apply online