Senior Medical Secretary | University Hospitals Bristol and Weston NHS Foundation Trust

University Hospitals Bristol and Weston NHS Foundation Trust; Bristol; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A prominent healthcare organization in Bristol is looking for two Senior Medical Secretaries to join supportive teams in Paediatric Plastic Surgery & Burns and Paediatric Neurology. The roles offer flexible hours with a focus on organizational skills and effective communication. Strong Microsoft Office skills and emotional resilience are essential. Enjoy a mix of home and office working for a better work-life balance.

Qualifications

• Strong emotional resilience is important due to sensitive clinical content.
• Ability to handle difficult situations with empathy.

Responsibilities

• Act as a point of contact for queries from clinical and non-clinical staff.
• Liaise with other teams to action urgent appointments.
• Monitor digital dictation and escalate delays.

Skills

Microsoft Office 365

Excellent proofreading/editing abilities

Professional telephone manner

Great communication skills

Job description

We are excited to offer 2 Band 4 Senior Medical Secretarial roles at the Bristol Royal Hospital for Children:

Role 1: Paediatric Plastic Surgery & Burns

25 hrs per week, with flexibility across 4 or 5 days — as long as you’re available for full days onThursday & Friday.

This is a fantastic opportunity to join a busy, supportive team where your organisational skills and calm approach will really shine. You’ll work closely with an experienced secretary to provide high quality support to a clinical service that has a real impact on children and families.

Due to the nature of the specialty, some clinical content may be sensitive, so emotional resilience is important.

Role 2: Paediatric Neurology

30 hrs per week, flexible across 4 or 5 days — with a full day onFridayrequired.

You’ll be joining a friendly, collaborative team who value initiative, attention to detail and a positive approach to a busy and varied workload.

For both roles, we’re looking for someone with strong Microsoft Office 365 skills, excellent proofreading/editing abilities and a professional, friendly telephone manner. You’ll be speaking with patients, families and healthcare professionals so great communication is key.

We offer a mix of home and office working, along with a flexitime arrangement to support your work-life balance.

Please let us know in the supporting information section of your application form which role(s) you are interested in and would like to be considered for.

Interview Date: 29/07/2025

Communication:
• To act as a point of contact for queries from clinical and non-clinical staff
• Liaise via telephone and email with other clinical/clerical teams to action urgent appointments or procedures where necessary and ensure that all relevant departments are notified accordingly
• Act as a point of contact for patients, relatives and carers. The post holder should be polite and empathetic to the patient’s needs at all times and be able to communicate effectively when dealing with difficult situations/conversations
• Returning calls promptly and keeping callers updated with information in an effective and efficient way
• Escalate patient queries, capacity problems and general issues to the role’s line manager or relevant clinical staff as appropriate

Organising and Planning:
• Checking and sorting investigation reports and passing information on to clinical team as required
• Ensure the dispatch and production of all clinical correspondence is maintained by pro-actively monitoring the digital dictation and speech recognition system, and to escalate where delays are identified
• Provide monthly key performance indicator information to the Line Manager and discuss with the team any appropriate actions that need to be taken

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.


This advert closes on Friday 18 Jul 2025