Senior Medical Secretary

NHS; Taunton; On-site; GBP 25,000 - 35,000; Full time

Job description

We are seeking to recruit for a Secretary who has a passion for high quality customer care to work within the (enter department) Department. This is a full time role. You'll provide comprehensive secretarial support to the current admin team, consultants, associate specialists, and other allied health professionals. We are looking for someone who can use their own initiative, work well with other people, be able to work on their own as well as being able to approach others for support. The right candidate will have excellent IT and typing skills. If you think that you are the right person for the job, we would love to hear from you.

Main duties of the job

Communicate with patients, colleagues, internal and external. Deal with day to day correspondence. Receive telephone calls, accepting messages on behalf of members of the specialty team, taking appropriate action where necessary. Prioritise own work efficiently and effectively, leading the administrative team and delegating work within department as required. Type all forms of clinical correspondence as dictated by medical staff, by use of audio or copy typing.

About us

At Somerset NHS Foundation Trust, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:

• Flexible working options to help you balance work and life
• NHS pension scheme for long-term financial security
• Generous annual leave allowance to recharge and relax
• A strong focus on career development to help you grow and achieve your potential

Additionally, you'll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.

We are proud to foster a diverse, skilled, and inclusive workforce, and we encourage applications from all backgrounds.

Job responsibilities

For a full list of duties and responsibilities, please refer to the attached Job Description and Person Specification.

Person Specification

Qualifications

• Good standard of general education
• Must be able to communicate in English Language, both written and verbally appropriate to the post
• RSA/OCR III WP/Typing or equivalent
• AMSPAR or British Medical Secretary Diploma (includes medical terminology) or alternative experience
• ECDL or equivalent
• ILM 3 Leadership and Management, or equivalent (or be prepared to work towards)

Experience

• Previous secretarial experience (minimum 3 years)
• Evidence of supervisory & mentoring skills
• Medical audio typing

Additional Criteria

• Working knowledge of Microsoft office suite
• Knowledge of medical terminology
• Working knowledge of in house hospital systems
• Knowledge of patient notes / retrieval and related tasks/medical records procedure
• Ability to lead specialty teams and delegate workloads
• Ability to multi task
• Ability to organise own time
• Ability to manage Consultant diary
• Accurate and timely presentation of information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.