Senior Medical Secretary

Integrated Care System; Llanelli; On-site; GBP 26,000 - 30,000; Part time

Job summary

Une opportunité passionnante de rejoindre le département des sciences du sang à Hywel Dda University Health Board en tant que secrétaire médical senior Band 4. Le candidat retenu fournira un service de secrétariat complet, travaillant sur divers sites. Les compétences en termes médicaux, une expérience antérieure de secrétariat et une maîtrise des outils Microsoft sont essentielles pour réussir dans ce poste. Les candidats parlant gallois sont encouragés à postuler.

Qualifications

• Expérience dans un environnement administratif de bureau.
• Connaissance en termes médicaux et formation secrétariale.
• Compétence en IT, notamment avec Microsoft Office.

Responsibilities

• Offrir un service de secrétariat complet au département des sciences du sang.
• Travailler 15 heures par semaine en gérant des tâches variées.
• Utiliser des bases de données et systèmes pertinents.

Skills

Efficiency

Motivation

Secretarial Skills

Microsoft Word

Microsoft Excel

Communication Skills

Education

Level 3 qualification (A Levels, AS Levels, NVQ3) or equivalent

Tools

Microsoft PowerPoint

Email

Job description

This is an exciting opportunity to join the Blood Sciences Department at Hywel Dda University Health Board. Applications are invited from efficient, motivated and suitably qualified individuals for the part-time Band 4 Senior Medical Secretary position within the Biochemistry/Haematology departments. The post will primarily be based at Prince Philip Hospital site but there will be an expectation to work and provide cover across any of the four Health Board sites as required.

Experience of Microsoft Word, Excel, Power point and E-mail coupled with proven secretarial skills (including audio typing) and previous experience of medical terminology is essential. You will be required to use the Health Board's patient database system and other relevant IT packages.

Main duties of the job

Working 15 hours per week, the successful candidate will be required to undertake a wide range of duties appropriate to the post and job description, to support a comprehensive secretarial service to the Blood Sciences department.

The post holder will be expected to demonstrate excellent organisation skills and be flexible and adaptable in their approach to work. Using initiative, tact and diplomacy where appropriate and possess excellent communication skills.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

About us

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

• Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
• Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
• Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
• 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
• Numerous mental health and learning disabilities services

Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 11.08.25

Person Specification

Qualifications and Knowledge

• Level 3 qualification (e.g. A Levels, AS Levels, NVQ3) or equivalent demonstrable experience of administrative / office skills and knowledge
• Experience of a full range of duties working in an administrative / office environment
• Knowledge of Medical / Healthcare Terminology
• Secretarial training

Language Skills

• Welsh Speaker (Level 1)

Experience

• Experience of working in an administrative / office environment
• Familiar and competent with Microsoft IT packages, especially Word, Excel and Powerpoint
• Experience of setting up spreadsheets, databases
• Familiar and confident using email and searching the internet
• Experience of working in a multidisciplinary team.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£26,928 to £29,551 a yearper annum pro rata