Senior HR Admin

Panoramic Associates; West Midlands; On-site; GBP 30,000 - 40,000; Full time

Job summary

Panoramic Associates is seeking a proactive Senior HR & Systems Officer to deliver high-quality, efficient HR services for a Multi-Academy Trust in Birmingham. This role involves managing HR data integrity, providing insightful reporting, and ensuring compliance with statutory requirements.

The ideal candidate will have solid HR administration experience, strong IT skills, and the ability to analyze and present HR data effectively. A commitment to pursuing CIPD Level 5 is essential.

Qualifications

• Experience in HR administration and strong IT skills.
• Ability to analyze and present HR data effectively.
• Professionalism and discretion required.

Responsibilities

• Deliver end-to-end HR administration across the employee lifecycle.
• Coordinate recruitment and maintain personnel records.
• Act as HRIS 'super user' and support HR projects.

Skills

HR administration experience

Data analysis and presentation

Strong IT skills (Excel)

Communication skills

Stakeholder management

Education

CIPD Level 5

GCSE English & Maths or equivalent

Degree-level qualification

Tools

HR systems/portals

SAM People

Job description

Employer: Multi-Academy Trust (MAT) Location: Birmingham Reporting to: Central HR Team

Overview

A Multi-Academy Trust is seeking a proactive Senior HR & Systems Officer to deliver a high-quality, efficient and data-driven HR service supporting central/executive teams. You'll take ownership of HR data integrity and HR systems, provide insightful reporting, and ensure HR activity is compliant with statutory requirements and safeguarding expectations.

Key responsibilities

• Provide end-to-end HR administration across the employee lifecycle for central/executive teams.
• Coordinate recruitment and selection activity in line with safer recruitment guidance.
• Maintain and audit the Single Central Record (SCR) to ensure compliance and audit readiness.
• Maintain accurate personnel records with strong data integrity and consistency.
• Support HR casework administration: documentation, tracking, reporting, and escalation of trends/risks.
• Act as HRIS "super user": optimise system use, improve processes, and ensure high-quality data capture.
• Produce regular HR MI (e.g., headcount, absence, turnover, workforce trends, payroll inputs) and present insights to stakeholders.
• Work closely with finance/payroll colleagues to validate starters/leavers/contractual changes/absence data and resolve discrepancies.
• Support school-based HR leads with systems capability, data literacy and best practice.
• Contribute to HR projects and continuous improvement activity.

About you (essentials)

• Solid HR administration experience and confidence using HR systems/portals.
• Experience analysing and presenting HR data/metrics.
• Strong IT skills (especially Excel/spreadsheets) and excellent attention to detail.
• Professional, discreet, and able to maintain strict confidentiality.
• Strong communication and stakeholder management skills.
• GCSE English & Maths (or equivalent).
• CIPD Level 5 (or commitment to work towards).
• Full UK driving licence and willingness to travel between sites.

Desirable

• HR experience within education/schools.
• Degree-level qualification and/or Chartered CIPD membership.
• SAM People and HRIS experience.