Senior Executive Officer

Education Authority; Craigavon; On-site; GBP 30,000 - 40,000; Full time

Job summary

An educational institution in Northern Ireland is seeking a Senior Executive Officer to manage administration and finance. Responsibilities include supervising staff, ensuring efficient financial management, and providing administrative support. Candidates should have a relevant qualification and experience in administration or finance. The role promotes good relations and equality of opportunity.

Qualifications

• Minimum of two years’ experience in an administrative and/or finance role.
• Five years’ experience in an administrative and/or finance role is acceptable.

Responsibilities

• Supervise staff and manage allocations.
• Provide administrative support for school staff.
• Control and monitor financial systems.

Skills

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft PowerPoint

Proficiency in Microsoft Outlook

Effective planning and organizational skills

Customer-focused approach

Interpersonal and communication skills

People management and team skills

Education

Third-level qualification in business, finance, or administration

Tools

Computerized financial systems

Job description

Job Description

The Senior Executive Officer will be responsible for matters of school management relating to general administration, finance, and non-teaching staff.

The main duties and responsibilities of the role include:

• Supervision of appropriate staff, including management and allocation of duties.
• Identification and provision of on-the-job training to appropriate staff.

General Administration

• Providing administrative, clerical, and secretarial support for school staff and the Board of Governors.
• Developing, maintaining, and operating manual and/or computerized information systems.
• Completing and submitting all records/returns as required.
• Contact with relevant personnel to receive and provide information.

Purchasing and Supplies Administration

• Operating/overseeing requisitioning procedures, including ordering, purchasing, receiving, checking, storage, and distribution of resources.
• Stock control of resources.
• Arranging for the maintenance of equipment in association with other school and board staff.

Finance

• Developing, controlling, monitoring, and reporting on all financial systems, including the school's delegated budget and financial management systems cost centers.
• Responsible for all cash handling and banking arrangements.
• Contact with relevant personnel and providing appropriate support in relation to financial procedures.

Estate Management

• Co-operating with appropriate staff in the administration of maintenance, decorative, and minor building works, including the issue of works orders and costings.

Other Duties

• Assisting work placement students with practical tasks and assignments within the school office (where appropriate).
• Such other duties as may be assigned within the level of the job.

In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity, and pay due regard for equality legislation at all times.

Person Specification

The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage.

• Either a third-level qualification (UK Qualification and Credit Framework Level 4) or an equivalent or higher qualification in business, finance, or administration, plus a minimum of two years' experience working in an administrative and/or finance role, or five years' experience working in an administrative and/or finance role.
• Demonstrable evidence of proficiency in the use of computer packages, including Microsoft Word, Excel, PowerPoint, and Outlook.

Essential Criteria (Interview Stage)

• Evidence of knowledge of the requirements of a Senior Executive Officer.
• Proven effective planning and organizational skills and an ability to work under pressure to meet deadlines.
• Evidence of a customer-focused approach to work.
• Demonstrable people management and team skills to successfully motivate and manage others.
• Evidence of sound interpersonal and communication skills.

Desirable Criteria

• Evidence of experience in the use of computerized financial systems.
• Evidence of experience in using the C2K system and finance management system software.
• Evidence of experience of working in a school or college setting.
• Demonstrable working knowledge of the Local Management in Schools Scheme.

The Education Authority is an Equal Opportunities Employer.