Senior Executive Assistant to the Joint Chair

North Bristol NHS Trust; Bristol; On-site; GBP 37,000 - 45,000; Full time

Job summary

An established industry player is seeking a highly skilled Senior Executive Assistant to support the Joint Chair and Vice Chairs. This exciting role offers the chance to work across two prominent organizations within the healthcare sector, providing high-level professional support and ensuring effective communication of priorities. The ideal candidate will have substantial experience in a senior secretarial role, possess excellent communication skills, and be adept at managing a dynamic workload. Join a team that values diversity and inclusivity while making a significant impact on patient care and organizational success.

Qualifications

• Experience as an Executive/Board level Executive Assistant is essential.
• Strong understanding of the local healthcare sector is required.

Responsibilities

• Provide high-level EA support to the Joint Chair and Vice Chairs.
• Act as an interface between the Joint Chair and staff at all levels.

Skills

Excellent communication skills

Ability to manage unpredictable workloads

Attention to detail

Diplomacy and listening skills

Education

Degree level education or equivalent experience

Post graduate qualification in business administration

IT skills or qualification to ECDL/RSA standard

Job description

Senior Executive Assistant to the Joint Chair

NHS AfC: Band 6

Main area: Chief Executive Division

Grade: NHS AfC: Band 6

Contract: Permanent

Hours: Full time - 37.5 hours per week

Job ref: 339-NBR5458

Site: Southmead Hospital and Bristol Royal Infirmary

Town: Bristol

Salary: £37,338 - £44,962 per annum

Salary period: Yearly

Closing: 23/01/2025 23:59

Job overview

We are seeking an experienced and high performing Senior Executive Assistant for the Joint Chair and Vice Chairs of NBT and UHBW. This is a new and exciting opportunity for someone with proven Executive/Board level Executive Assistant experience. The postholder will work across both organisations.

Please note that whilst this role is advertised across NBT's and UHBW's job boards, candidates only need to apply once.

Main duties of the job

As the Senior Executive Assistant supporting the Joint Chair and Vice Chairs you will:

1. Provide high level, professional EA support
2. Act as an interface between the Joint Chair and Vice Chairs and staff at all levels
3. With guidance from senior colleagues, develop a thorough understanding of the Joint Chair's and Vice Chairs' priorities and ways of working
4. Work with senior colleagues to help ensure that the Joint Chair's and Vice Chairs' priorities are effectively communicated and progressed

Person specification

Qualifications

• Educated to degree level, or equivalent experience
• Post graduate qualification or further training in a business administration role
• IT skills or qualification to ECDL/RSA standard or equivalent

Knowledge and Experience

• Substantial secretarial and personal assistant experience at a senior level
• A strong understanding of the local healthcare sector and wider political context within BNSSG
• Previous NHS experience
• Methodical and reliable, with attention to detail and accuracy
• Capacity to adopt changes to working practices quickly
• Exhibit diplomacy, and listening skills with ability to interact with people of all levels and backgrounds

Skills and Abilities

• Excellent and professional communications both face-to-face, over the phone and by email
• Ability to manage an unpredictable workload where there are frequent interruptions and distractions

If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.

Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.

North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.

At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.