Senior Executive Assistant to Head of Department

King's College London; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A prestigious university in London is seeking an experienced individual for an administrative support role. The successful candidate will provide high-level support to the Head of Department and liaise with various stakeholders within the university. Essential skills include excellent communication, diary management, and the ability to maintain confidentiality. This role offers a full-time position with an indefinite contract.

Qualifications

• Demonstrable knowledge and skills of business operations acquired through previous roles.
• Experience of providing high level administrative support to senior executives.
• Excellent spoken and written English in formal documents.
• Ability to manage financial paperwork and a good level of numeracy.
• Proactive with the ability to manage and prioritise workload.

Responsibilities

• Provide administrative support to the Head of Department.
• Liaise with academics, researchers, and staff.
• Organise and support formal committees, meetings, and events.

Skills

Business operations knowledge

High-level administrative support

Diary management

Excellent communication skills

Financial paperwork management

Proactive approach

Confidentiality

People skills

Tools

IT software packages

Job description

About us

This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board.

About the role

To provide professional administrative support to the Head of Department (HoD) and department executive team. They will be the face of the department and the main point of contact for any enquiries. On behalf of the HoD they should have an operational oversight linking all the aspects in an academic environment by liaising with a range of people at all levels across King's College London (KCL), i.e., academics, researchers, students, and staff in faculty and central administration across the college, as well as with external organisations and NHS Trusts and members of the public.

The post holder is expected to be on campus a minimum of 4 days per week. While individuals are designated primarily to a certain building/campus, the post holder may need to work across multiple buildings (Denmark Hill and/or Guy\'s Campus) and should remain flexible when asked to spend more than 2 days on any of our campuses.

The role would suit someone who is proactive, innovative, able to work autonomously and as part of the wider Department/School team.

This is a full-time post (35 hours per week), and you will be offered an indefinite contract.

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Demonstrable knowledge and skills of business operations acquired through previous roles/qualification.
2. Experience of providing high level administrative and/or personal support to a senior executive, using a range of IT software packages and databases; experience of complex diary management.
3. Experience of organising and supporting formal committees, meetings, events and taking minutes
4. Excellent communication skills, including excellent spoken and written English, in formal documents, letters, emails and other communications.
5. Ability to manage financial paperwork and a good level of numeracy.
6. Proactive approach with the ability to work independently and flexibly, managing and prioritising own workload, working under pressure in a busy environment and meeting deadlines.
7. Proven ability to maintain confidentiality, handle situations sensitively, exhibiting a high level of awareness and confidentiality, tact, and diplomacy.
8. Excellent people skills with the ability to work with staff at all levels, inside and outside the organization, with assurance and ease. Confident making independent decisions and knowing when to escalate.

Desirable criteria

1. Experience of working in higher education sector and familiarity with HE administration.
2. Proven commitment to ongoing skills development.

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the page. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.

As part of this commitment to equality, diversity and inclusion and through this appointment process, it is our aim to develop candidate pools that include applicants from all backgrounds and communities.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our \'How we Recruit\' pages.