Senior Executive Assistant to CEO / Office Manager - COG Operations Group EMEA - Macquarie Group

ZipRecruiter; London; Hybrid; GBP 50,000 - 70,000; Full time

Job summary

A global financial services firm in London seeks an experienced Executive Assistant to support senior executives in the Corporate Operations Group. The ideal candidate will have over 5 years of executive support experience, preferably in a banking environment, demonstrating exceptional communication, organizational skills, and proficiency in Microsoft Office products. This position offers hybrid working arrangements and a comprehensive benefits package including parental leave and mental health support.

Benefits

25 days of annual leave

Paid parental leave

Paid volunteer leave

Support for physical, mental, and financial wellbeing

Learning and development opportunities

Flexible working arrangements

Qualifications

• 5+ years as a senior executive assistant, preferably supporting C-suite executives.
• Experience in an international organization, banking experience is highly desirable.
• Ability to manage conflicting priorities in a fast-paced environment.

Responsibilities

• Provide high-level executive support to the CEO/COO.
• Manage calendars, travel, expenses for senior executives.
• Oversee smooth operation of Corporate Operations Group in EMEA.

Skills

Executive support experience

Exceptional communication skills

Strong time management

Problem-solving attitude

Team management experience

Proficiency in Outlook, Word, Excel, PowerPoint

Tools

Concur

Coupa

Job description

Job Description

The Corporate Operations Group delivers essential support services to ensure the efficient functioning of Macquarie's operations globally. The team provides high-quality administrative, financial, and operational support to enable the success of our business groups. This role is within the EMEA Operations team, supporting senior executives and facilitating effective management of our office environment.

While Macquarie offers hybrid working for many roles, this position requires 3 days a week in the advertised location.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape possibilities. We are a global financial services group operating in 31 markets with 56 years of profitability. Join a friendly and supportive team where everyone contributes ideas and drives outcomes.

What role will you play?

You will provide high-level executive support to the CEO/COO - Head of COG, managing their calendar, travel, expenses, and board-related matters. You will oversee the smooth operation of the Corporate Operations Group in EMEA by managing a team of Executive Assistants and ensuring high-quality administrative services. Additionally, you will act as the Office Manager, coordinating office operations, facilities, technology, onboarding, and event management.

What you offer

• At least 5+ years of experience as a senior executive assistant, preferably supporting C-suite executives in an international organization; banking experience is highly desirable.
• Exceptional communication skills and confidence working with senior colleagues across different offices.
• A high level of confidentiality and discretion with sensitive information.
• Strong time management and organizational skills, proficiency in Outlook, Word, Excel, PowerPoint, and OneNote; experience with Concur and Coupa is desirable.
• The ability to manage conflicting priorities, multitask, and maintain attention to detail in a fast-paced environment.
• A proactive, positive, and calm attitude with a focus on problem-solving and teamwork.
• Experience in managing and developing a team, including resource allocation, performance management, and training.
• Familiarity with office management responsibilities, including facilities coordination, technology, and event organization.

We welcome anyone inspired to build a better future with us. If you're excited about this role or working at Macquarie, we encourage you to apply.

What we offer

At Macquarie, you're empowered to shape a rewarding career. Benefits include:

• 1 wellbeing leave day per year and at least 25 days of annual leave.
• 26 weeks' paid parental leave for primary caregivers, 12 days of paid transition leave, and 6 weeks' paid leave for secondary caregivers.
• Paid fertility leave for those undergoing or supporting fertility treatments.
• 2 days of paid volunteer leave and donation matching.
• Salary sacrificing options.
• Support for physical, mental, and financial wellbeing, including medical and life insurance.
• Access to Employee Assistance Program with counselling and coaching.
• Learning and development opportunities, including reimbursement for professional memberships.
• Emergency and backup dependent care services.
• Recognition and service awards.
• Hybrid and flexible working arrangements, depending on role.
• Reimbursement for work-from-home equipment.

About Corporate Operations Group

Our group works at the heart of Macquarie to deliver for our people, businesses, and customers. We are a global, collaborative team with expertise in technology, data, digital, market operations, real estate, resilience, procurement, and security.

Our commitment to diversity, equity, and inclusion

We are committed to providing a work environment that embraces diversity, equity, and inclusion. We encourage applicants from all backgrounds, including but not limited to, gender, ethnicity, neurodiversity, sexual orientation, marriage or civil partnership, parental status, belief, or socio-economic background. We aim to provide reasonable adjustments during recruitment and employment. Please inform us if you need additional assistance during the process.