Senior Executive Assistant & Private Office Manager

Union Talent; Greater London; On-site; GBP 90,000 - 130,000; Full time

Job summary

Union Talent is seeking a Senior Executive Assistant and Private Office Manager to support a private family office in London. The role entails high-level executive support, complex diary and international travel management, and overseeing administrative, operational and team functions within the office.

Extensive international travel across North America, Europe, the Middle East and India is involved. The successful candidate will work closely with the Chairman and Director, requiring

Qualifications

• Significant experience supporting a Chairman, Founder, or C-suite executive in a senior role.
• Strong experience in office and operational management and team coordination.
• Proven ability to manage complex diaries and international travel.
• Excellent communication, commercial awareness and attention to detail.
• Discreet, proactive and autonomous in a fast-paced international environment.

Responsibilities

• Manage complex diaries and international travel for senior leadership.
• Coordinate meetings, executive communications, and stakeholder liaison.
• Oversee HR-related administration and day-to-day office operations.
• Lead office/operations management and team coordination across the Private Office.

Skills

Executive support

Diary management

International travel

Stakeholder liaison

HR administration

Discretion

Job description

Location: London, UK, with extensive international travel

Salary: Exceptional package, commensurate with experience

Hours: Full-time

Start Date: ASAP

Job Summary

A rare opportunity has arisen for a Senior Executive Assistant & Private Office Manager to support an esteemed Private Family Office.

Working closely with the Chairman and Director of the Private Office, the successful candidate will provide high-level executive support while overseeing the administrative, operational and team management functions of the office. Responsibilities will include complex diary and international travel management, executive communications, meeting coordination, stakeholder liaison, HR-related administration and ensuring the smooth running of day-to-day operations.

This is a hands-on, senior-level position requiring exceptional organisation, discretion and initiative, with extensive international travel across North America, Europe, the Middle East and India.

The Ideal Candidate

• Significant experience supporting a Chairman, Founder, C-suite executive, Principal or UHNW individual in a senior executive assistant, private office or comparable role.
• Strong experience in office and operational management, team coordination, HR administration and process improvement.
• Proven ability to manage complex diaries, international travel, senior stakeholder relationships and competing priorities.
• Excellent communication skills, commercial awareness and exceptional attention to detail.
• Highly discreet, proactive and resourceful, with the ability to work autonomously in a fast-paced international environment.
• Flexible and comfortable with extensive international travel, changing schedules and responsibilities outside conventional working hours.