Senior Executive Assistant - Maternity Cover

Tracksuit Limited; London; On-site; GBP 50,000 - 60,000; Full time

Job summary

A global brand tracking company is looking for an Executive Assistant to support their Co-founder during parental leave. In this role, you will manage the executive's calendar, draft communications, and help design smarter systems for operational excellence. The ideal candidate has experience supporting senior executives, remains calm under pressure, and thrives in a detail-oriented environment. Compensation ranges from £50,000 to £60,000 per year, with competitive perks and a supportive culture.

Benefits

Six weeks paid leave

Transparent compensation

Supportive team culture

Qualifications

• Experience supporting senior executives or founders in a high trust role.
• Ability to work across time zones and manage competing priorities.
• Comfort in a detail-heavy, execution-focused environment.

Responsibilities

• Manage calendar, meeting cadence, travel, and inbox for executive.
• Draft communications with clarity and appropriate tone.
• Prepare briefing documents and anticipate executive needs.

Skills

Excellent written communication

Calm under pressure

Fluency in modern tools and AI technologies

Detail-oriented

Ability to handle competing priorities

Tools

Notion

AI tools

Job description

We’re looking for a London based Executive Assistant to support our Co founder and CCO, Matt Herbert, during a period of parental leave cover. But this isn’t just about keeping things ticking over. This is a rare opportunity to help shape how a high growth founder and commercial leader works at scale.

As EA, you’ll bring calm, structure, and clarity to a fast paced, global role. You’ll manage core responsibilities with excellence, and also help co design and implement smarter systems to reduce noise, unlock focus, and evolve how Matt operates as a leader. You’ll have the trust and autonomy to run point across scheduling, comms, prep, and operations, while also helping build a more scalable, AI and systems enabled executive workflow.

We believe the right EA isn’t just a great operator, they’re a force multiplier. If you’re steady, strategic, fluent in modern tooling, and excited to help shape the next era of founder support, we’d love to hear from you.

Why Tracksuit?

Tracksuit is a global brand tracking company backed by a recent Series B raise, with over 160 employees across London, NYC, Auckland, and Sydney. While we began in Australasia, we’ve been operating in the UK and US for over two years and continue to expand into new international markets. We’re making brand tracking radically more accessible to the world’s best consumer brands.

We work with over 1,000 of them across categories like skincare, food & beverage, apparel, finance and more, including well known UK brands like Sol De Janiero, JUBEL, ME+EM, MOJU, Bondi Sands, MyFitnessPal, Rapha, Refy and Antler.

We’re a team of kind, ambitious, generous humans across the UK, US, Australia and New Zealand. And we’re just getting started.

The opportunity

• Own Matt’s calendar, meeting cadence, travel, and inbox in a way that reflects shifting priorities across partners and internal leadership
• Draft and manage communications with clarity and tone matching, including emails, Slack, LinkedIn, and meeting follow ups
• Proactively prepare briefing docs, agendas, and meeting notes, using available context and anticipating needs
• Coordinate and track follow ups across multiple internal and external stakeholders
• You’ll work with Matt to evolve how he operates: Design daily and weekly executive rhythms using tools like Notion (for example weekly planning, priorities, delegation, reflection)
• Use AI tools to automate tasks like comms drafting, inbox filtering, daily briefs, and meeting prep
• Implement and maintain smart systems for scheduling, task tracking, travel, internal comms, and more
• Proactively reduce noise and cognitive overhead so Matt can focus on high leverage priorities
• Act as a grounded, level headed presence in fast paced moments
• Sense and filter inbound requests and distractions with context and care
• Build trust quickly with the rest of the Tracksuit leadership and teams

That's the role, so who are you?

• You’ve supported senior executives or founders in a high trust role, whether as an EA, business analyst, operations associate, or similar, and know how to keep high stakes work moving with clarity and calm
• Are calm under pressure and bring clarity in moments of ambiguity
• Are fluent in modern tools and AI technologies, and excited to design, implement, and optimise better systems
• Have excellent written communication and can mirror tone across contexts
• Thrive in a detail heavy, execution focused role with room to grow the playbook
• Know when to move fast and when to go deep, and can handle competing priorities with maturity
• Have supported remote or global execs and know how to work across timezones

Why you'll thrive here

• We’re building a team we’re proud of, ambitious, supportive, and constantly evolving. You’ll be joining a transparent, inclusive, and feedback rich culture where growth is celebrated and everyone has a seat at the table.
• Competitive compensation and perks
• Six weeks paid leave and world class team culture
• The chance to genuinely shape how a founder operates, not just support them
• Transparency, kindness, momentum, and lots of fun (plus an actual Tracksuit)

£50,000 - £60,000 a year

We practice transparent compensation at Tracksuit, which means we put a real focus on fair compensation for our people and their roles.

Awards & Recognition

HRD Employer of Choice under 200 Staff 2024

NZ Hi Tech Awards: Emerging Company of the Year 2024

Named in the Generalist’s Top 50 Highest Potential Startups 2024

Raised Series B in early 2025 led by VMG Partners

Digiday Worklife 2025 awards:

Most Passionate Employees: Tracksuit Fuels Brands – Passionate Employees Fuel Tracksuit

Most Transparent Culture: Tracksuit, Where Transparency Keeps Us on Track

We’re committed to building a diverse and inclusive team. If this sounds like you but you don’t tick every box, please still apply.