Senior Executive Assistant - Internal Applicants Only

North Northants; Pytchley; Hybrid; GBP 42,000 - 54,000; Full time

Benefits offered by this job

Pension scheme

Hybrid & flexible working

Annual leave 28–33 days

Job summary

North Northamptonshire Council is seeking a Senior Executive Assistant for internal applicants only. You will provide high-level support to the Executive Director and collaborate with the Corporate Leadership Team to manage priorities and correspondence.

The role requires strong MS Office skills, experience in executive support, and the ability to handle confidential information with discretion. Hybrid working and a supportive, busy environment are offered.

Qualifications

• Vocational qualification in business admin (RSA/OCR/BTEC or equivalent).
• Strong Microsoft Office skills: Outlook, Word, Excel, PowerPoint, Teams.
• Experience in executive support/managerial or complex customer services.

Responsibilities

• Act as primary support officer to the Executive Director and assist the Corporate Leadership Team.
• Review and filter correspondence and direct to officers as appropriate.
• Undertake research and project development for CLT as required.
• Handle Member/MP enquiries and draft responses with relevant officers and complaints team.
• Prepare agendas, attend meetings and draft minutes as requested.
• Manage CLT time commitments with other staff and external organisations.
• Support Executive Support Team as demands allow.

Skills

Executive support

Communication

Time management

Discretion/confidentiality

Report writing

Stakeholder management

Team collaboration

Education

Level 3 Business Admin

RSA/OCR/BTEC qualification

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

MS Teams

Job description

Senior Executive Assistant - Internal Applicants Only

As a Senior Executive Assistant, you will have a range of responsibilities including:

• Acting as primary support officer to one Executive Director and provide support, along with colleagues, to all members of the Corporate Leadership Team.
• Review and filter all correspondence to the Executive Director, exercising judgement based upon guidance received, directing correspondence as appropriate to the appropriate officers.
• Undertake research and project development work on behalf of CLT as required.
• Deal with Member and MP enquiries, and co-ordinate and draft responses to these enquiries, in conjunction with the relevant officers and corporate complaints team.
• Prepare agendas, attend meetings and draft minutes as requested.
• Manage the time commitments of CLT, based upon guidance received, in liaison with other CLT support staff, senior managers, other staff, Members and external organisations and individuals.
• Support colleagues in the Executive Support Team as demands allow/ dictate.

About you

You will have a recognised/ appropriate training for example: RSA (Royal Society of Arts) / OCR (Oxford, Cambridge and RSA), BTEC (Business and Technology Education Council) or equivalent vocational qualifications and Level 3 qualification in Business Admin or equivalent experience.

You will be competent in Microsoft Office products including Outlook, Word, Excel, Power Point and MS Teams

You will have demonstrable experience in an executive support/ managerial or complex customer services environment.

Excellent verbal and written communications skills and the ability to communicate at all levels and have report writing skills will be essential.

You will have excellent time management skills and be able to manage your own workload and work deadlines.

An assertive and confident approach to your work will be essential as is the need to be discreet and work to the highest levels of confidentiality.

An understanding of financial management systems will be an advantage, as will experience of providing support at Executive Director level and experience of supervising others.

Here at North Northamptonshire Council, we’re transforming for the better, using all our creativity and imagination to create the best life for our local people.

You'll find that we have a wide range of careers that may be more surprising than you think!

Why choose us?

We offer a vibrant working environment with:

• a pension scheme, where we pay a significant contribution on top of your contribution. It provides life cover and ill-health protection.
• lots of opportunities to develop your skills, knowledge and potential in a large unitary council
• generous leave entitlement (28days, rising to 33days) and bank holidays, plus the option to buy up to an extra 10 days
• hybrid and flexible working arrangements, where practicable for service needs to help you with a healthy work-life balance.

We provide a range of great benefits such as an Employee Assistance Programme, an Employee Benefits Scheme, wellbeing support, travel rates at HMRC rates, as well as supporting a range of active Employee Network Groups.

About us

Our Values and Behaviours

Our values define who we are and how we operate, by forming the foundation for how we interact with our customers, colleagues and provide our services. They are also at the forefront of our decision making and delivery and are:

• Customer-focused
• Respectful
• Efficient
• Supportive
• Trustworthy

Our key commitments help ensure that the priorities we make, now and in the future, maintain the necessary breadth of focus in those areas that we believe matter most.

Disability Confident Employer

We are proud to be a recognised Disability Confident Employer and is committed to providing an inclusive recruitment process and will offer an interview to disabled applicants who meet the essential criteria for the role.

The council obtained the Gold status award for the Defence Employer Recognition Scheme (ERS).

Further information can be found at Jobs and careers | North Northamptonshire Council (northnorthants.gov.uk)

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