Executive Assistant - Internal Applicants Only

North Northamptonshire Council; Skelmersdale; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Pension scheme

Hybrid and flexible working

28–33 days leave + bank holidays

Employee Assistance Programme

Employee Benefits Scheme

Wellbeing support

Job summary

North Northamptonshire Council is seeking an Executive Assistant to manage diaries, organise meetings and conferences, and take timely actions on deadlines. You will attend meetings, minute them, and assist with workload for the Corporate Leadership Network, liaising with the public and elected Members as needed.

The role requires strong IT skills (MS Office, Word, Excel, PowerPoint) and a proven track record in executive support.

Qualifications

• Good general education to GCSE level in Maths and English or equivalent.
• Advanced IT skills in MS Office; Word processing, spreadsheets, internet, Excel, PowerPoint.
• NVQ 3 or equivalent, or willingness to train.
• Experience as an Executive Assistant and confidentiality awareness.

Responsibilities

• Maintaining diaries and calendars.
• Organising meetings/conferences, developing agendas, and managing deadlines.
• Attending and minuting meetings.
• Support for Corporate Leadership Network workload and inquiries.
• Liaising with the public and elected Members on behalf of colleagues.
• Handling mail and emails; directing and responding to routine correspondence.
• Providing cover across the team as required.
• Supporting colleagues in the Executive Support Team.

Skills

Calendar management

Multitasking

Communication skills

Discretion & confidentiality

Teamworking

Education

GCSE Maths & English (or equivalent)

NVQ Level 3 or equivalent

Tools

Word processing

Excel

PowerPoint

MS Office Suite

Job description

• a competitive salary

What will you be doing?

As an Executive Assistant, you will have a range of responsibilities including:

• Maintaining realistic and manageable diaries.
• Ensuring all aspects of meetings/ conferences are organised, agendas developed, and prompt action taken maintaining timely responses to deadlines at all times.
• Attending and minuting meetings.
• Remain conversant with workloads for the Corporate Leadership Network in order to assist with management of workload and field enquires on service issues.
• Liaising with members of the public and elected Members on behalf of colleagues in the Corporate Leadership Network.
• Undertaking tasks for the team, project work and research as directed with minimal supervision.
• Receive, sort and prioritise mail, and emails, redirecting as appropriate and responding to all routine correspondence without direction.
• Providing cover across the team as and when required.
• Supporting colleagues in the Executive Support Team.

About You

You will be able to demonstrate a good level of general education to GCSE standard in Mathematics and English or equivalent along with advanced IT Skills in MS Office, plus NVQ 3 or equivalent, or a willingness to train.

Previous experience of working as an Executive Assistant and substantial experience in use of IT systems e.g. Word processing, spreadsheets, internet, Excel, power point is essential. You will be aware of the requirement for confidentiality at all times.

You must have the ability to work as part of a multidisciplinary team and establish good working relationships, able to arrange conferences and meetings, act on your own initiative, able to contribute positively at team meetings and have excellent communication skills, both orally and written.

You will have the ability to complete tasks and projects on time and to a high standard, demonstrating a can-do attitude, ability to prioritise and manage own workloads and a willingness to work flexibly.

Our benefits

Here at North Northamptonshire Council, we’re transforming for the better, using all our creativity and imagination to create the best life for our local people.

You’ll find that we have a wide range of careers that may be more surprising than you think!

Why choose us?

• a competitive salary
• a pension scheme, where we pay a significant contribution on top of your contribution. It provides life cover and ill-health protection.
• lots of opportunities to develop your skills, knowledge and potential in a large unitary council
• generous leave entitlement (28 days, rising to 33 days) and bank holidays, plus the option to buy up to an extra 10 days
• hybrid and flexible working arrangements, where practicable for service needs to help you with a healthy work-life balance.

We provide a range of great benefits such as an Employee Assistance Programme, an Employee Benefits Scheme, wellbeing support, travel rates at HMRC rates, as well as supporting a range of active Employee Network Groups.

About Us

Our Values and Behaviours

Our Values Define Who We Are And How We Operate, By Forming The Foundation For How We Interact With Our Customers, Colleagues And Provide Our Services. They Are Also At The Forefront Of Our Decision Making And Delivery And Are

Customer-focused

Respectful

Efficient

Supportive

Trustworthy

Our key commitments help ensure that the priorities we make, now and in the future, maintain the necessary breadth of focus in those areas that we believe matter most.

Disability Confident Employer

We are proud to be a recognised Disability Confident Employer and is committed to providing an inclusive recruitment process and will offer an interview to disabled applicants who meet the essential criteria for the role.

Our Employment and Disability Service provides bespoke support to individuals facing barriers to employment, helping them work towards their goals to start, stay and succeed in employment. For further information please click here The Employment and Disability Service (EADS) | North Northamptonshire Council

Armed Forces Community

The council obtained the Gold status award for the Defence Employer Recognition Scheme (ERS).

Further information can be found at Jobs and careers | North Northamptonshire Council (northnorthants.gov.uk)

Attached documents

• Executive Assistant JD.pdf