Senior Executive Assistant and Board Liason

Vibrant Emotional Health; Gateshead; Hybrid; USD 89,000 - 110,000; Full time

Job summary

Vibrant Emotional Health seeks a Senior Executive Assistant and Board Liaison to support executive leaders and ensure effective governance compliance. The role demands extensive experience in executive administration within the nonprofit sector, offering a dynamic hybrid work environment and an attractive salary package.

Benefits

Comprehensive medical, dental, and vision coverage

401K plan with employer contributions

4 weeks vacation and additional benefits

Qualifications

• Minimum 7 years of progressive experience in executive-level administrative support.
• Experience managing board operations and preparing formal meeting minutes.
• Exceptional writing, editing, and verbal communication skills.

Responsibilities

• Provide high-level administrative support including calendar management and meeting preparation.
• Coordinate Board of Directors and Committee meetings.
• Draft and finalize meeting minutes in compliance with governance standards.

Skills

Organizational skills

Communication

Discretion

Judgment

Attention to detail

Education

Bachelor’s degree

Governance or executive administration certification

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Position:Senior Executive Assistant and Board Liason

Location: New York, NY

Job Id:2481

# of Openings:1

Department:C-Suite

Reports to:Chief Executive Officer

Location:Hybrid (NYC)

Salary: $89K to $110K

*New hires are typically brought into the organization between the minimum to midpoint of the salary range posted depending on qualifications, internal equity, and the budgeted amount for the role.

Vibrant Emotional Health’s groundbreaking solutions have delivered high quality services and support, when, where and how people need it for over 50 years. Through our state-of-the-art technology-enabled services, community wellness programs, and advocacy and education work, we are building a society in which emotional wellness can be a reality for everyone.

Position Overview:

TheSenior Executive Assistant & Board Liaisonplays a pivotal role in supporting the operational excellence of Vibrant Emotional Health’s (“Vibrant”) Executive Leadership Team and the governance integrity of the organization’s Board of Directors and its committees. This highly skilled professional provides executive-level administrative support to members of the Executive Leadership Team and leads the coordination of board and committee activities, with a strong focus on comprehensive and compliant meeting documentation.

The successful candidate will demonstrate exceptional organizational skills and judgment, discretion, and attention to detail, with deep experience in executive administration and nonprofit governance. This role demands the ability to manage complex responsibilities with professionalism, efficiency, and confidentiality in a fast-paced, mission-driven environment.

This position is based in New York City and operates in a hybrid work environment. Limited early morning, evening, or occasional weekend hours may be required to support Board or CEO-related meetings and events.

Key Responsibilities:

Executive Support

• Provide high-level administrative support to one or more members of the Executive Leadership Team, including calendar management, meeting preparation, travel coordination, and handling of confidential communications.
• Draft, edit, and manage correspondence, presentations, talking points, and briefing materials for internal and external meetings.
• Coordinate and support key strategic meetings, retreats, and engagements involving senior leadership, board members, and stakeholders.
• Serve as a trusted liaison between the Executive Leadership Team and internal/external constituents, ensuring timely and accurate communication.

Board Governance & Committee Administration

• Manage the planning and execution of Board of Directors and Board Committee meetings, including scheduling, agenda finalization, document preparation, and logistics.
• Draft, edit, and finalize clear, consistent, and legally compliant meeting minutes aligned with New York City and other relevant statutes, IRS nonprofit requirements, and governance best practices.
• Maintain an understanding of each Board Committee’s charter, ensuring meeting practices and documentation align with their specific governance responsibilities.
• Partner with executive leadership and legal counsel to ensure adherence to organizational bylaws, regulatory requirements, and nonprofit governance standards.
• Maintain organized, secure, and accessible archives of board-related documents, including resolutions, agendas, minutes, and governance records.
• Monitor and incorporate updates to local, state, and federal laws and best practices related to nonprofit board governance.

Cross-Functional Coordination

• Work closely with the General Counsel, Chief Operating Officer, and other senior leaders on governance, compliance, and board engagement initiatives.
• Support special projects, events, and executive priorities as assigned by the CEO or Executive Leadership Team.

Required Qualifications:

• Minimum 7 years of progressive experience in executive-level administrative support, with at least 3 years supporting a CEO or other c-suite leader.
• Demonstrated experience managing board operations and preparing formal, board-level minutes in alignment with legal and governance standards.
• Deep knowledge of nonprofit governance, including New York City regulations, IRS requirements, and national best practices.
• Exceptional writing, editing, and verbal communication skills.
• Proven ability to manage complex schedules, multiple deadlines, and sensitive information with discretion and sound judgment.
• High level of professionalism, organizational savvy, and the ability to work independently while engaging cross-functionally.
• Proficiency in board management and productivity tools (e.g., Microsoft Office Suite, Adobe Acrobat).

Preferred Qualifications:

• Bachelor’s degree in Public Administration, Legal Studies, Nonprofit Management, Business, or a related field.
• Governance or executive administration certification.
• Experience working in a large, complex nonprofit or mission-driven organization with a national footprint.

Excellent comprehensive benefits, including medical, dental, vision, supplemental income insurance, pre-tax transit/parking, pre-tax FSA for medical and dependent care, and 401K available. 4 weeks’ vacation, plum benefits, etc.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. Vibrant will consider any equivalent combination of knowledge, skills, education and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Vibrant Emotional Health is an equal opportunity employer. Applicants are considered for positions without regard to veteran status, uniformed service member status, race, creed, color, religion, gender, gender identity, sex, sexual orientation, citizenship status, national origin, marital status, age, physical or mental disability, genetic information, caregiver status or any other category protected by applicable federal, state or local laws.

"Please be aware that fictitious job openings, consulting engagements, solicitations, or employment offers may be circulated on the Internet in an attempt to obtain privileged information, or to induce you to pay a fee for services related to recruitment or training. Vibrant does NOT charge any application, processing, or training fee at any stage of the recruitment or hiring process. All genuine job openings will be posted on our careers page and all communications from the Vibrant recruiting team and/or hiring managers will be from an @vibrant.org email address"