Senior Executive Assistant

Knight Frank; London; On-site; GBP 50,000 - 70,000; Full time

Job summary

A leading property consultancy is seeking a Senior Executive Assistant on a fixed-term contract in London. This role involves providing 1:1 support to the Head of Commercial, managing the Leadership Head's day-to-day activities, and handling various administrative tasks. Ideal candidates will have over 3 years of senior-level experience and proficiency in Microsoft Office. The position offers competitive salary and promotes a professional work environment.

Qualifications

• 3+ years experience at Senior Executive level.

Responsibilities

• Provide extensive 1:1 EA support to Leadership Head.
• Manage all Board and Strategy monthly meetings.
• Handle ad-hoc personal administration tasks for Leadership Head.
• Coordinate Leadership Head’s participation in meetings and conferences.
• Oversee Commercial Board meetings, ensuring actions are completed.
• Arrange and manage UK and overseas travel.
• Complete expense reports and manage financial documents.
• Screen, prioritize, and respond to communications.
• Coordinate business planning with Finance Business Partner.
• Support the Leadership Head in the coordination of the three-year plan.
• Organize and manage business updates and logistics.
• Deliver projects with full accountability.
• Act as Marketing Communications Coordinator.

Skills

Proficient in Microsoft Office

Excellent communication skills

Strong project management skills

Job description

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Contract Type: Fixed Term Contract
Employment Type: Full-Time
Working Requirements: On Site
Hours: 9:00am to 6:00pm
Salary: Competitive
Division: Commercial
Location: 55 Baker Street

Knight Frank is looking to hire a Senior Executive Assistant on a fixed-term contract initially, with the potential to go permanent. The role will provide 1:1 support to the Head of Commercial.

We are the world’s leading independent international property consultancy, headquartered in the UK, offering agency and professional advice across Commercial, Residential, and Rural sectors. Established in 1896, Knight Frank now comprises a global network of over 20,000 people in 600+ offices across 50 territories.

Role:

This is a 1:1 role for a highly motivated, results-driven Senior EA. Responsible for proactively managing the UK Commercial Head's day-to-day activities, including providing right-hand assistance in a discreet, diplomatic, and efficient manner. Offering solutions, ideas, and making judgments and decisions on behalf of the UK Commercial Head as required.

Responsibilities:

• Provide extensive 1:1 EA support to the Leadership Head, including proactive diary management, meeting preparation, and briefing materials.
• Manage all Board and Strategy monthly meetings, including production of board packs, minute-taking, and distribution of materials.
• Handle ad-hoc personal administration tasks for the Leadership Head, ensuring timely and efficient management.
• Coordinate Leadership Head’s participation in GEB meetings, Strategy Days, and organize PP conference packs and presentations.
• Oversee Commercial Board meetings, including agenda management, stakeholder liaison, and minute-taking, ensuring actions are completed before the next meeting.
• Manage stakeholder attendance and paperwork for external Board and Committee meetings, ensuring all necessary documents are prepared and distributed.
• Arrange and manage UK and overseas travel, including preparing detailed itineraries and travel packs, and ensuring seamless travel experiences.
• Complete expense reports, manage financial documents, process supplier invoices, and sign off monthly travel costs.
• Screen, prioritize, and respond to mail, email, calls, and voicemails, ensuring effective communication and timely responses.
• Maintain and update RICS Management and CPD diary for the stakeholder, ensuring all records are accurate and up-to-date.
• Coordinate business planning with Finance Business Partner, managing the process for Leadership Head, and ensuring all meetings occur within required timescales.
• Support the Leadership Head and Strategy Team in the coordination of the three-year plan, ensuring alignment and progress.
• Organize and manage business updates, town halls, conferences, and regional office visits, handling all logistics and preparations.
• Deliver projects with full accountability, implementing effective project management governance, and reporting to the project sponsor.
• Act as Marketing Communications Coordinator, managing collateral needs, social media, and CRM programmes for the stakeholder, and producing marketing materials.

Key Experience Required:

• 3+ years experience at Senior Executive level
• Proficient in using Microsoft Office

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Please note: this is a direct search led by Knight Frank. Applications from recruitment agencies will not be accepted, nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.