Senior Executive Assistant

Citi; Greater London; Sur place; GBP 45 000 - 70 000; Plein temps

Résumé du poste

Citi in London is seeking a Senior Executive Assistant to support senior management with calendar management, conference scheduling, and travel planning. The role involves preparing materials, coordinating meetings, and handling expense reporting with accuracy.

The successful candidate will have prior office administration experience in a large financial services setting, excellent communication skills, and proficiency with Microsoft Office.

Qualifications

• Bachelor's degree or equivalent experience is required.
• Clear and concise written and verbal communication skills are essential.
• Proficiency in Microsoft Office and ability to quickly learn new systems.

Responsabilités

• Manage day-to-day calendar and scheduling for senior management.
• Coordinate meetings, conferences and conference calls; arrange travel.
• Prepare materials and presentations for meetings as needed.
• Process and track expense reports; manage invoices and procurement.
• Assist in ad-hoc reports and special projects as required.
• Provide guidance to administrative staff and help coach teammates.
• Demonstrate awareness of risk, compliance, and professional conduct in line with Citi policies.

Connaissances

Communication skills

Self-motivated

Formation

Bachelor's degree or equivalent experience

Outils

Microsoft Office

Description du poste

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education

• Bachelor's/University degree or equivalent experience

Job Family Group

Business Strategy, Management & Administration

Job Family

Administrative Support

Time Type

Full time

Most Relevant Skills

Please see the requirements listed above.

Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. View Citi’s EEO Policy Statement and the Know Your Rights poster.