Senior Executive Assistant

Dataiku Inc.; Greater London; On-site; GBP 60,000 - 90,000; Full time

Benefits offered by this job

Board portal tools

French language skills

Job summary

Dataiku seeks a Senior Executive Assistant to support the CEO, Florian Douetteau, in a high-trust, high-visibility role at the center of the CEO's office. You will manage the CEO's calendar, travel, and board logistics, coordinating with regional teams across time zones.

You will prepare briefing materials, take minutes, and drive coordination across departments for board meetings, leadership offsites, and company-wide events, ensuring confidentiality and strong judgment.

Qualifications

• 10+ years of executive assistant experience supporting a CEO or senior leader.
• Experience across multiple departments and coordinating global calendars.
• Ability to work autonomously and exercise judgment under ambiguity.
• Experience coordinating international travel across time zones.
• Experience planning large-scale events end-to-end.
• Proven ability to take clear meeting minutes and coordinate actions.
• Discretion handling confidential information.

Responsibilities

• Own the CEO's calendar, expenses, and travel logistics, including multi-region scheduling.
• Coordinate meetings with customers and prospects during CEO travel.
• Handle board and committee meeting logistics and board portal coordination.
• Prepare briefing materials and internal communications for executive use.
• Support weekly executive committee meeting prep and post-meeting follow-through.
• Take accurate meeting minutes and cascade actions to stakeholders.
• Plan large-scale events and offsites with global stakeholders.
• Support executive hiring processes and related logistics.
• Manage supplier setup, invoicing, and PO administration for the CEO’s office.

Skills

Calendar management

Travel planning

Board logistics

Meeting minutes

Confidentiality

Stakeholder support

Communication

Tools

Board portals

Job description

Dataiku is the Platform for AI Success, the enterprise orchestration layer for building, deploying, and governing AI. In a single environment, teams design and operate analytics, machine learning, and AI agents with the transparency, collaboration, and control enterprises require. Sitting above data platforms, cloud infrastructure, and AI services, Dataiku connects the full enterprise AI stack - empowering organizations to run AI across multi-vendor environments with centralized governance. The world’s leading companies rely on Dataiku to operationalize AI and run it as a true business performance engine delivering measurable value. For more, visit the Dataiku blog, LinkedIn, X, and YouTube.

Senior Executive Assistant to the CEO

Dataiku is seeking a Senior Executive Assistant to support Florian Douetteau, CEO of Dataiku. Reporting directly to Florian, this is a high-trust, high-visibility role at the center of the CEO's office. You will manage the CEO's calendar and travel, keep the board and senior leadership operating rhythm running smoothly, and work hand in hand with the Office of the CEO to keep company-wide cadence, calendars, and communications aligned with the CEO's priorities.

What you'll do:

• Own the CEO's daily calendar, expenses, and travel logistics, including complex, multi-region scheduling across time zones
• Coordinate customer and prospect meetings when the CEO is traveling, liaising with regional teams and building itineraries
• Own board and committee meeting logistics: scheduling, day-of logistics. Assist with Board portal & submission deadlines.
• Pre-read and sanity-check briefing materials ahead of customer meetings, email templates, board meetings, and internal speaking engagements
• Partner with the Office of the CEO to support weekly executive committee meeting prep
• Assist on various meetings: take accurate meeting minutes, and ensure follow-up and cascade of action items to the right stakeholders
• Plan and execute large-scale events involving global stakeholders, including internal leadership offsites, all-hands, and external summits, managing logistics end to end
• Support executive and senior hiring processes: NDAs, interview panel scheduling, debrief coordination, and offer logistics
• Manage supplier setup, invoicing, and PO administration for the CEO's office
• Travel as needed to support events, offsites, and key coordination moments

Who you are:

• 10+ years of executive assistant experience, including direct experience supporting a CEO or senior C-suite executive at a company of meaningful scale
• Experience operating across departments, not just one function, with an understanding of what it takes to support someone whose calendar touches every part of the business
• Able to make sound decisions and prioritize under ambiguity without needing detailed direction; you anticipate needs, exercise strong judgment on what warrants escalation, and take ownership rather than waiting to be told what to do next
• Proven experience managing complex international travel across multiple time zones
• Proven experience planning large-scale events with global stakeholders (leadership offsites, board meetings, customer summits) end to end
• Experience taking clear, accurate meeting minutes and ensuring information cascades correctly to the right audiences
• Experience supporting board meeting logistics and materials coordination
• Proven ability to handle highly confidential information with absolute discretion
• Excellent prioritization and follow-through across a high volume of competing, time-sensitive demands
• Polished written and verbal communication for interactions with board members, senior executives, and external partners

Nice-to-haves:

• Familiarity with board portal tools (e.g., Boardvantage)
• French language skills

#LI-CM

What are you waiting for!

At Dataiku, you'll be part of a journey to shape the ever-evolving world of AI. We're not just building a product; we're crafting the future of AI. If you're ready to make a significant impact in a company that values innovation, collaboration, and your personal growth, we can't wait to welcome you to Dataiku! And if you’d like to learn even more about working here, you can visit our Dataiku LinkedIn page.

Our practices are rooted in the idea that everyone should be treated with dignity, decency and fairness. Dataiku also believes that a diverse identity is a source of strength and allows us to optimize across the many dimensions that are needed for our success. Therefore, we are proud to be an equal opportunity employer.All employment practices are based on business needs, without regard to race, ethnicity, gender identity or expression, sexual orientation, religion, age, neurodiversity, disability status, citizenship, veteran status or any other aspect which makes an individual unique or protected by laws and regulations in the locations where we operate. This applies to all policies and procedures related to recruitment and hiring, compensation, benefits, performance, promotion and termination and all other conditions and terms of employment. If you need assistance or an accommodation, please contact us at: