Senior Executive Assistant

J.P. Morgan; City of Edinburgh; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading global financial services firm is looking for an experienced Executive Assistant to join their International Private Bank in Edinburgh. The role involves supporting senior stakeholders with diary management, travel arrangements, and internal communications within a fast-paced environment. Ideal candidates will demonstrate strong communication skills and a proactive approach to managing competing priorities. This opportunity offers a chance to thrive in a collaborative and innovative setting.

Qualifications

• Competency in diary management and prioritization.
• Strong written and verbal communication skills.
• Experience in travel arrangements and itinerary planning.
• Proactive and ownership-driven approach.
• High technical capabilities.

Responsibilities

• Manage diaries proactively, including meetings, calls, and event orchestration.
• Coordinate travel and entertainment bookings, ensuring policy compliance.
• Handle internal and external client interactions and scheduling.
• Collaborate with support groups and business management.
• Oversee distribution lists and administrative tasks.

Skills

Diary management

Strong communication skills

Travel arrangements

Proactive approach

Attention to detail

Job description

Step into a pivotal role at our International Private Bank, where your expertise as an Executive Assistant will shine. This is your chance to work closely with senior stakeholders, making a significant impact in a fast-paced and dynamic environment. We value flexibility, confidentiality, and a strong work ethic. If you're ready to elevate your career and thrive in a challenging yet rewarding setting, this opportunity is for you. Join us and be part of a team that values excellence and innovation.

As a Senior Executive Assistant in the Private Bank, you will support senior stakeholders in a fast-paced environment. You will have the opportunity to demonstrate your advanced assistant skills and become an integral part of our business. We value your ability to manage competing priorities and build strong business relationships. Join us to make a meaningful impact and grow your career in a dynamic setting.

Job Responsibilities:

• Manage diaries proactively, including meetings, calls, and event orchestration.
• Coordinate travel and entertainment bookings, ensuring policy compliance.
• Handle internal and external client interactions and scheduling.
• Collaborate with support groups and business management.
• Utilize internal systems for data entry, reporting, and information collation.
• Oversee distribution lists, technology usage, and administrative tasks.
• Understand group priorities and business expectations.
• Partner with assistants across lines of business for coverage.
• Engage in projects and training opportunities.

Required Qualifications, Capabilities, and Skills:

• Competency in diary management and prioritization.
• Strong written and verbal communication skills.
• Experience in travel arrangements and itinerary planning.
• Proactive and ownership-driven approach.
• High technical capabilities.
• Awareness of expense systems and cost control.
• Polished, professional demeanour in pressured environments.
• Flexible and receptive to change.
• Attention to detail and high-quality results.
• Understanding of investment bank culture and key personnel.

Preferred Qualifications, Capabilities, and Skills:

• Solution-oriented team player.
• Potential to act as a role model to peers.
• Current with firmwide policies and adherence.
• Ability to escalate concerns or issues effectively.
• Positive, common-sense approach to tasks.
• Efficient time management for senior schedules.
• Calm and composed manner in challenging