Senior Executive Assistant

ParkLaine Ltd; Abingdon; On-site; GBP 32,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Ambitious environment

Influence leadership

Premium office facilities

Varied role

Ownership & responsibility

Supportive team

Professional development

Competitive salary

Job summary

ParkLaine Ltd is seeking an Executive Assistant, Finance & Sales Support to join our growing team. This varied role combines executive support, finance administration and sales coordination to help drive business performance.

You will work closely with the senior leadership team, manage diaries and reporting, handle invoices and financial data, and support client engagements and proposals. The role offers a proactive, independent working style in a collaborative office environment.

Qualifications

• Finance or accounting experience with relevant qualifications.
• AAT or equivalent qualification.
• Experience in finance, accounts or bookkeeping.
• Understanding of purchase ledger, sales ledger, bank reconciliations and financial reporting.
• Experience with accounting software, preferably Xero.
• Proficient with MS Excel, Word, Outlook and PowerPoint.
• Experience in EA/PA, Finance Assistant or Sales Support roles.
• Strong organisation and attention to detail.
• Strong written and verbal communication.
• Independent worker with ability to manage priorities.
• Discretion with confidential information.

Responsibilities

• Provide high-level administrative support to senior management, including diary management, correspondence, travel arrangements and meeting preparation
• Support day-to-day finance administration and management reporting
• Maintain accurate financial records and provide financial information to senior management
• Process and manage purchase invoices, sales invoices, supplier accounts, payments and reconciliations
• Assist with cash-flow monitoring, aged debtors and creditor reporting
• Support project financial reporting, budgeting, cost control and profitability tracking
• Liaise with accountants, suppliers, customers and internal teams on financial matters
• Assist the sales and business development team with proposals, presentations, quotations and client follow-ups
• Maintain and update our CRM system, ensuring opportunities, contacts and activities are accurately recorded
• Prepare reports, presentations, meeting notes and other business documentation
• Help track sales opportunities, pipeline activity and key performance information
• Coordinate communication between departments to ensure priorities and actions are progressed
• Take ownership of tasks and help keep the business organised and moving forward

Skills

Finance experience

Accounting software

Office suite (Excel/Word/PowerPoint)

EA/PA experience

Communication skills

Organization skills

Confidentiality

Multitasking

Education

AAT or equivalent qualification

Tools

Xero accounting software

Job description

We’re Hiring: Executive Assistant, Finance & Sales Support

ParkLaine Ltd is looking for a highly organised, proactive and commercially minded Executive Assistant, Finance & Sales Support professional to join our growing team.

About ParkLaine

ParkLaine Ltd is a commercial Design & Build specialist delivering high-quality workplace, laboratory, manufacturing and industrial environments across the UK.

From initial design, cost planning and project management through to full fit‑out, furniture and final delivery, we provide our clients with a complete turnkey service.

We pride ourselves on quality, attention to detail and creating exceptional environments for our clients.

About the Role

This is a varied and fast‑paced position combining executive support, finance administration and sales coordination.

You will work closely with our senior leadership team and play an important role in the day‑to‑day running of the business, supporting financial management, sales activity, client relationships and business development.

This role would suit someone who enjoys taking ownership, working across different areas of a business and making sure things get done accurately and efficiently.

Key Responsibilities

• Provide high‑level administrative support to senior management, including diary management, correspondence, travel arrangements and meeting preparation
• Support day‑to‑day finance administration and management reporting
• Maintain accurate financial records and provide financial information to senior management
• Process and manage purchase invoices, sales invoices, supplier accounts, payments and reconciliations
• Assist with cash‑flow monitoring, aged debtors and creditor reporting
• Support project financial reporting, budgeting, cost control and profitability tracking
• Liaise with accountants, suppliers, customers and internal teams on financial matters
• Assist the sales and business development team with proposals, presentations, quotations and client follow‑ups
• Maintain and update our CRM system, ensuring opportunities, contacts and activities are accurately recorded
• Prepare reports, presentations, meeting notes and other business documentation
• Help track sales opportunities, pipeline activity and key performance information
• Coordinate communication between departments to ensure priorities and actions are progressed
• Take ownership of tasks and help keep the business organised and moving forward

Essential Experience & Qualifications

• Candidates must have previous finance/accounting experience and a recognised finance or accounting qualification.
• A recognised accounting or bookkeeping qualification, such as AAT or equivalent
• Proven experience working within a finance, accounts or bookkeeping role
• A strong understanding of purchase ledger, sales ledger, bank reconciliations and financial reporting
• Experience using accounting software, with Xero experience highly advantageous
• Strong Microsoft Excel, Word, Outlook and PowerPoint skills
• Previous experience within an Executive Assistant, Personal Assistant, Finance Assistant, Accounts Assistant, Sales Support or similar role
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills
• A proactive, resourceful and solution‑focused approach
• The ability to work independently and manage multiple priorities
• The ability to handle confidential and commercially sensitive information
• A professional, reliable and commercially aware mindset

Why Join ParkLaine?

• Join an ambitious and growing commercial Design & Build company
• Work closely with the senior leadership team and have a genuine influence on the business
• Work from a high‑quality, contemporary office environment with premium facilities
• Enjoy a varied role covering finance, sales, clients and business operations
• Take real ownership and responsibility within the company
• Work within a supportive and collaborative team environment
• Benefit from opportunities for professional development and progression
• Competitive salary and benefits package

If you are highly organised, financially experienced and enjoy working in a varied role where no two days are the same, we would be very pleased to hear from you.

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