Senior Events & Training Co-Ordinator

University of Birmingham; Birmingham; On-site; GBP 32,000 - 36,000; Full time

Job summary

The University of Birmingham is seeking a Senior Events & Training Co-Ordinator for the BactiVac network, focusing on high-profile event planning and delivery. The ideal candidate will have a degree, significant experience in event management, and excellent project coordination skills, contributing to impactful global health initiatives.

Qualifications

• Significant practical experience in a similar role with project management tools.
• Track record in managing large, complex events nationally and internationally.

Responsibilities

• Lead on planning, organisation, and delivery of Network events and training opportunities.
• Manage projects, data collection, analysis, and stakeholder engagement.

Skills

Project management

Analytical skills

Interpersonal skills

Customer service

Education

Educated to Degree level (or equivalent qualifications)

Tools

MS Office suite (Excel, PowerPoint)

Job description

3 days ago Be among the first 25 applicants

Join Our Team as the Senior Events & Training Co-Ordinator at BactiVac!

About BactiVac:BactiVac is a global vaccinology network that brings together members from academic, industry, and policy sectors to accelerate the development of vaccines against bacterial infections, especially for low and middle-income countries (LMICs). Since our establishment in August 2017, we've grown to over 2,200 members across 92 countries, with 52% based in LMICs. We foster partnerships through catalyst project funding, training support, and Annual Network Meetings.

Role Overview:As the Senior Events & Training Co-Ordinator, you will lead the planning, organisation, and delivery of high-profile Network events and training opportunities. Collaborating closely with the Network Director and the administrative team, you will provide outstanding customer service and support, confidently dealing with stakeholders at all levels. This role includes managing face-to-face conferences, online events, and other activities aligned with BactiVac’s remit.

Why Join Us?

• Impact global public health.
• Collaborate with a passionate team.
• Opportunities for professional growth.

Main Duties

The Senior Events & Training Co-ordinator will manage projects related to the delivery of Network events and training through the provision of well-developed and timely project management support.You will be expected to work proactively, using your initiative and planning skills to set your own priorities to ensure progress is maintained as expected, identifying any issues and proposing solutions.

1. Lead on the planning, organisation and delivery of Network events and training opportunities, including, but not limited to, the following:

• carrying out project planning activities;
• identifying milestones which will need to be adhered to;
• data collection and analysis;
• milestone tracking/key performance indicator tracking;
• developing and proposing solutions for any issues;
• recommending improvements to project management;
• preparing progress reports for project boards or other meetings;
• assisting in budgetary monitoring and management, including reporting;
• assisting with stakeholder management, developing and maintaining regular contact with internal and external stakeholders to understand requirements;
• assessing and escalating issues and risks as appropriate.

2.Contribute to developing communications plans, presentations, and promoting the projects and outcomes of projects/workstreams.

3.Maintain an up to date knowledge of project management methodologies.

4.Determine short term priorities for own work, ensuring you maximise quality, efficiency and continuity.

5.Assist in the evaluation and review of projects.

6.You may be asked to manage other colleagues working on the project/s and this will include allocating work.

7. Support the University’s sustainability agenda through resource efficient working.

8.Promote equality and values diversity acting as a role model and fostering an inclusive working culture.

9.Any other duties commensurate with the grade.

Person Specification

• Educated to Degree level (or equivalent qualifications).Where no equivalent qualification is held, significant practical relevant experience and expertise in a similar role will be required.
• Significant practical experience in a similar role, experience of using project management tools.
• Evidenced experience and a successful track record in managing large, complex events nationally and internationally.
• Experience of providing high-level effective executive support to senior managers
• Evidence of literacy and numeracy, with the ability to write clearly, and to analyse information and data.
• Highly proficient IT skills, including the wider MS Office suite of programmes including Excel and PowerPoint.
• Ability to understand policy, processes and procedures, but also to recommend improvements and implement changes.
• Excellent analytical skills used to produce reports, identify issues and resolve them decisively.
• Excellent interpersonal skills. The postholder must inspire confidence and command authority with a range of colleagues and provide excellent customer service at all times.
• A high degree of professionalism, tact, and diplomacy, and the ability to exercise discretion regarding the handling and management of sensitive information/issues.
• A high degree of initiative, personal judgement, resourcefulness, flexibility, and a self-motivating approach.
• Ability to work effectively in a large, complex organisation, and to develop a good understanding of how the University and higher education institutions work.
• Knowledge of the protected characteristics of the Equality Act 2010, and how to actively ensure in day to day activity in own area that those with protected characteristics are treated equally and fairly.

Salary: Full time starting salary is normally in the range £32,526 to £35,116, with potential progression once in post to £39,355.

Contract Type: Fixed Term contract up to November 2027

Informal enquiries can be made to Susan Pope, email: [e-mail].

Apply by 03 July 2025 through the University of Birmingham website: https://bit.ly/Event-Train

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Higher Education

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