Senior Events Executive

Osborne Clarke; Bristol; On-site; GBP 32,000 - 45,000; Full time

Job summary

A leading international legal practice seeks a Senior Events Executive to oversee end-to-end event management within the Marketing and Sales team. This role involves leading various client-facing events and collaborating with stakeholders to ensure alignment with strategic objectives. The ideal candidate will possess excellent project management and communication skills, alongside a proactive approach to problem-solving and innovation within event execution.

Benefits

Competitive salaries

Generous benefits

Health and wellbeing initiatives

Qualifications

• Demonstrated experience in delivering multiple events to the highest standard and within an agreed budget.
• Ability to record, interpret and present management information.
• Confident communication skills and ability to establish productive relationships with people at all levels.

Responsibilities

• Lead the management of internal and external client-facing events.
• Engage in proactive stakeholder management through strong relationships.
• Promote best practices and drive innovation in event execution.

Skills

Project Management

Communication

Stakeholder Management

Event Management

Tools

CRM databases

e-marketing software

webinar software

Microsoft Office

Job description

Role profile

We have an exciting opportunity for a Senior Events Executive to join our Marketing and Sales team, in either our Bristol of London office.

The main purpose of this role is to provide end to end event management and advice across the firm's UK events programme, ensuring events are in line with the firm's strategic priorities and demonstrate maximum return on investment.

This role will support to the Senior Events Manager in delivering the firm's flagship events and in the preparation of management information.

Key responsibilities

Lead on event management

• Lead in the management of internal and external client facing events (including training programmes, conferences, seminars, virtual events, roundtables, dinners, exhibitions, corporate hospitality, third party hostings and networking events) from taking initial brief and agreeing objectives, budget and targeted ROI through to on-site delivery, follow up, feedback and debrief, and reporting on success.
• Collaborate with key stakeholders to understand their objectives, challenging off-strategy activity and advising on alternatives to running an event where appropriate, and tailoring events to meet agreed goals. Lead with a client focussed mindset.
• Engage in proactive stakeholder management by building strong, trust-based relationships with key stakeholders. Regularly communicate with them to ensure alignment and understanding of their needs and expectations. Manage their expectations throughout the events process by providing clear, consistent updates and addressing any concerns promptly. Foster a collaborative environment, encourage feedback and continuously improve event planning and execution.
• Maintain a strong understanding of the firm's strategy in order to prioritise event activity and question off-strategy activity.
• Deputise for the Senior Events Manager on larger firm projects (Summer Party/International Partners' Conference).
• Work with the Senior Events Manager to ensure that all relevant events are fully risk assessed with documentation in place.

Promote best practice and drive innovation

• Promote best practice and drive efficiency through the use of technology and well documented policies and processes, while bringing innovation to events programmes and challenging the status quo.
• Maintain a network of quality suppliers, attend industry trade shows to stay abreast of new technologies/venues/entertainment ideas, sharing ideas and updates with the wider Events Team.

Manage resources efficiently and effectively

• Work with the Senior Events Manager to ensure optimal event scheduling (including advising on potential topic or audience conflicts) and resourcing.
• Communicate all event requirements to internal and external stakeholders on a timely basis, including: catering, facilities, document production and the reception team, external venues, speakers, booking venues, travel and accommodation.
• Managing external supplier relationships and contracts, negotiating on costs where relevant to ensure the best value for money.

Champion the use of technology

• Manage event technology relationships (On24/Slido/Monday.com), stay abreast of industry changes and new software developments. Ensure internal process documents are up to date and the wider business is aware of any software upgrades or process changes.
• Lead as an expert on webinars including software use and best practice. Guide, advise and train internal and external stakeholders on software with confidence and authority. Troubleshoot issues and proactively drive forward solutions, managing stakeholder updates.
• Harness technology to ensure efficiency drive forward best practice on various software, including InterAction, Vuture, MS Teams.
• Maintain a close relationship with Head of Operations on technology contracts.

Ensure accurate and timely communications

• Own and drive forward event communication plans, working with the Events Assistant / Digital Marketing & Data Assistant to ensure that all communications go out in a timely fashion, on brand and having been through the necessary approvals, automating the send process where appropriate. Ensure that any relevant guidelines are followed when sending invites and drive forward best practice, for example GDPR.
• Mentor and support colleagues
• Support, guide and advise junior members of the team on service delivery and technical skill, role modelling high performance.

Management information

• Work with the Marketing, BD and Digital Marketing & Data team to gather and report on event ROI, sharing and acting on insights.

  Any other duties that may be required from time to time.

  We are looking for

• Professional, flexible, enthusiastic, self-motivated, proactive, problem solver.
• Confident, personable and calm under pressure.
• Maintains a network of supplier and peer group relationships outside of OC.
• Innovative and creative; able to distinguish OC events from its competitors.
• Ability to record, interpret and present management information.
• Maintains the highest level of confidentiality around sensitive information.
• Excellent project management, time management and organisation skills.
• Demonstrated experience in delivering multiple events to the highest standard and within an agreed budget.
• Demonstrated experience in collaborating with stakeholders at all levels to drive successful event outcomes / ROI.
• Confident communication skills and ability to establish productive relationships with people at all levels.

Technical requirements

• Experience of using CRM databases, ideally including InterAction.
• Experience of using e-marketing software, ideally Vuture Vx.
• Experience of using webinar software, ideally ON24.
• Experience of using Microsoft Office Products - strong skills in Word, Excel and PowerPoint.

Salary and benefits

We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.

Our recruitment process

If you would like any further information about this role or the firm, we would be delighted to hear from you. Please contact, in complete confidence, Chloe Tidcombe (Recruitment Advisor) on 0117 917 4162 or email [e-mail].

Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.

We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.

About Us

Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers in 26 locations*. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success.

At Osborne Clarke we value difference and encourage applicants from all backgrounds. We want everyone to feel that OC is a place where you can be yourself and belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality.

*Services in India are provided by a relationship firm