Senior Estates Manager

NHS; Darlington; On-site; GBP 60,000 - 72,000; Full time

Job summary

A leading healthcare provider is seeking a Senior Estates Manager to oversee critical engineering and maintenance services. This role entails comprehensive management of estates, ensuring compliance with healthcare standards, and optimizing operational efficiencies. Ideal candidates will possess substantial experience in NHS estates roles and relevant qualifications, with competitive salary and benefits including a pension scheme.

Benefits

Access to pension scheme with 3% contribution

Qualifications

• Substantial experience in NHS Estates management.
• Expert knowledge in statutory compliance for healthcare facilities.
• In-depth strategic and managerial knowledge.

Responsibilities

• Lead operational responsibility for building and engineering services critical to patient care.
• Manage and deliver effective maintenance services and capital projects.
• Ensure compliance with statutory and regulatory requirements.

Skills

Management of multi-disciplinary workforce

Complex technical risk assessments

Capital Projects Management

Facilities Management

Report writing

Interpersonal communication

Negotiating skills

Education

Professional engineering/construction knowledge

Membership of a relevant professional organisation

Postgraduate management qualification

Tools

Microsoft Office

Job description

Are you looking for a rewarding career opportunity workingfor an excellent service provider, supporting essential NHS services?

Synchronicity Care Limited (SCL) is a wholly ownedsubsidiary of County Durham and Darlington NHS Foundation Trust and offers itsown Terms and Conditions.

A rare and exciting opportunity has arisen for a highlymotivated and experienced Senior Estates Manager to join the team and play a pivotalrole in supporting the Director of Estates and driving the future success ofthe Trust's Estates objectives in a safe, cost effective, efficient manner, andin compliance with legislation and good practice.

The post holder will have operational management experience,preferably in Healthcare, and will be a member of a small group ofmanagerial/technical staff who oversee the effective management of complextechnical systems and processes across the Trust, ensuring compliance withTrust standards, procedures and legislation.

Full details of the job description and person specificationare attached.

Main duties of the job

The Senior Estates Manager will report directly to the SCLDirector of Estates and will:

- have lead operational responsibility for all aspects ofbuilding, engineering and maintenance services

- provide effective management and leadership for staff inthe delivery of operational Estates maintenance services, Capital andAdditional Works and Estates Backlog.

- lead in the planning, programming and on-going monitoringof Estates Backlog and prepare appropriate reports on delivery againstprogramme and budget.

- lead and undertake regular contractual performancereviews, audits and prepare reports to provide assurance that Estatesmaintenance, clinical engineering and capital services are being delivered effectively.

- provide support to the management of Clinical Engineeringservices, ensuring the Trusts medical devices and equipment are appropriatelyprocured, maintained and replaced

- provide oversight and technical support on the delivery ofcapital construction and major refurbishment projects

- provide oversight and technical support to theproperty team in terms of the delivery of space utilisation projects andmaintenance contracts

About us

CDD Services / SCL is a wholly owned subsidiary of County Durham and Darlington NHS Foundation Trust (CDDFT) set up to deliver a range of non-clinical services The company is a separate legal body to CDDFT.

CDD Services offers its own Terms and Conditions of employment which differ to the national NHS Terms and Conditions. As an employee in the company you will benefit from:

• Access to a pension scheme - National Employment Savings Trust (NEST) CDD Services will pay a 3% contribution (this is over and above the minimum contribution rate at the present time)

Bank work is offered on an 'as and when' basis with no guaranteed hours and will be paid on a pro-rata hourly rate for hours worked only.

Job responsibilities

Main duties of the role:

The post holder will have lead operational responsibilityfor all aspects of building, engineering services and maintenance that arecritical to patient care and the management of the Trust estate, on behalf ofSCL. This will involve the requirements to:

Lead & provide effective management of staff in theprogramming and delivery of a comprehensive and cost effective operationalEstates maintenance service and Estates backlog.

Provide support in the formulation of long-term strategicplans for all building and engineering services, sites and premises, enablingthe delivery of SCLs corporate objectives.

Support the regular performance monitoring and review ofall responsible organisations and service providers against the agreedspecifications, providing an integrated support service to the Trust within aculture of continuous improvement.

Provide support in relation to the management of ClinicalEngineering services, ensuring the Trusts medical devices and equipment areappropriately procured, maintained and replaced.

Provide specialist professional project management supportand financial advice to help ensure capital projects are delivered to thecorrect specification, on time and within budget.

Support a team of multi-disciplinary staff in theprocurement, management and delivery of capital schemes.

Provide technical support and advice to the propertymanagement team as required.

Coordinate and support periodic audits and reviews ofservice provision against specified requirements, and to use the findings todrive continuous improvement.

Confidently communicate and provide professional estatesengineering advice to all stakeholders and multi-disciplinary groups includingdirectors, senior clinicians, senior managers, external consultants, externalagencies and all service providers.

Lead for the management of Estates related defects andSafeguards, ensuring all incidents are investigated and appropriate follow-upactions completed in a timely manner, to minimize risk to the Trust.

Lead and implement strategies that ensure enhancedTrust-wide regulatory compliance, including Department of Health, statutory,Health & Safety and Risk Management requirements, and ensuring the reviewand implementation of all Estates-related policies and Business ContinuityPlans.

Act as SCLs Designated Person for the Estates technicalservices (e.g. Water / Legionella, Medical Gases, HV/LV Electricity,Ventilation), including compilation and review of Estates policies and proceduraldocuments.

Ensure all stakeholder Estates/contract staff are suitablyqualified, trained and deemed competent, and coordinate the administration ofall formal appointment processes.

Be responsible for the management of revenue and capitalresources where necessary, ensuring compliance with the Trusts StandingFinancial Instructions.

Identify and support the appropriate development ofEstates strategies and processes, enabling SCL to optimize performance andstrategic growth, whilst delivering a robust and compliant Estates function.

Develop and manage the effective delivery of EstatesBacklog requirements, including monitoring the annual planning cycles andprogrammes of work, regularly reviewing the risk ratings for all schemes,coordinating the administration and management of the associated recordingactions, and coordinating the delivery, recording and reporting of periodic6-Facet Surveys.

Be accountable for the monitoring and maintenance ofcomprehensive records, and co-ordinate/manage the collection of data forcompliance returns, including Property Assurance Model (PAM), Estates ReturnsInformation Collection (ERIC) and Carbon Reduction Commitment (CRC).

Ensure all Health and Safety policies and procedures areembedded into all aspects of the estates function involved in the sites and areregularly reviewed and updated.

Act as the Key Area Lead and Green Champion for allEstates-related sustainability matters, including Green Plan actions, Energy /Carbon Reduction & Management planning, and Waste Management activities.

This job profile is intended to provide an outline of theduties and responsibilities of this post. It may change from time to time byagreement with the post holder. Following consultation, post holders may be requiredon occasion, to perform other duties commensurate with their grade andexperience.

Job Dimensions:

(Problem solving, decision making, impact, resourcemanagement including value, working environment, responsible for staff &equipment)

The post holder will act as SCL adviser on all building andengineering services issues, providing specialist professional Estates adviceto all stakeholders. This will involve substantial liaison with key partnersthroughout the Trust and with service providers across the organisation.

They will provide, receive, interpret and analyse highlycomplex / sensitive / contentious information, have high levelnegotiation/problem solving skills, undertake and/or support in creation ofpolicies / procedures / protocols, manage expectations of others, provide ofexpert advice on Estates related issues, initiate and chair meetings, supportin project management, delegate and prioritise of workload, workforce planning,recruitment and retention. Responsible for budgets/monitoring:Maintenance/Contracts/Capital schemes.

The post holder will be accountable for ensuring that thephysical assets of the designated properties are maintained to a safe andcompliant standard.

They will be required to take control of all Estates aspectsof the company strategy, as well as ensuring all statutory obligations are metand maintained to a high standard of corporate governance.

They will be working closely with the SCL senior management,as well as liaising with the shareholders (CDDFT) and with other relevantbodies such as external advisors, designers, architects and contractors, andPFI partners.

In addition to their technical skills, they will bewell-versed in building strong internal relationships with key departments andstakeholders in the business. Particular focus on the PFI interfaces isnecessary, to promote co-operative and collaborative working relationships.

They will be the responsible individual for coordinating thedevelopment, communication and implementation of Estates Policies and TechnicalInformation, ensuring that SCL complies with all statutory, regulatory and riskmanagement requirements.

At a corporate level the post holder will contribute to theformulation and delivery of strategic and operational objectives, whilstensuring the provision of a comprehensive and efficient service working onbehalf of patients, visitors and staff.

Person Specification

Experience

• - Substantial experience in managing a multi-disciplinary workforce and external contractors
• - Significant senior management experience within an NHS Estates role (alternative relevant sectors will be considered)
• Significant experiene in undertakng and coordinating complex technical risk assessments
• - Sound understanding and experience of Capital Projects Management covering all RIBA stages on major schemes.
• - Experience in managing complex technical issues within a sensitive environment
• - Experience of managing large budgets, financial outcomes and targets
• - Sound understanding of lifecycle and Estates Backlog costs
• - Excellent report writing skills and preparation and delivery of presentations
• - Sound knowledge and use of Microsoft Office suite of software.
• Sound Understanding of Facilities Management

Special Skills & Knowledge

• - In-depth strategic, managerial and specialist technical knowledge
• - Expert knowledge in achieving statutory compliance
• - In-depth knowledge of procurement methods relating to building and engineering services
• - In-depth knowledge of CDM Regulations and HTM design guides
• - Extensive specialist knowledge of all statutory legislation
• - Expert specialist knowledge over more than one discipline of building construction and technical services
• - Able to manage and deliver project objectives
• - Excellent written, oral and interpersonal communication skills, with significant experience presenting technical issues and reports to non-technical audiences and stakeholders
• - Excellent negotiating and influencing skills
• - Excellent numeracy skills, with significant budget management experience
• - Confident and assertive when dealing with other professionals
• Skilled in product and service design.

Special Requirements

• - Eligible to live and work in the UK

Qualifications

• - Professional engineering/construction knowledge acquired through a degree or equivalent, plus specialist knowledge acquired through post-graduate courses
• - Membership of a relevant professional organisation / body
• - Evidence of continuous professional development
• - Full driving licence
• - Chartered Engineer
• - Postgraduate management qualification or equivalent

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£60,084 a yearSalary Grade H - I £71794 Grade depending on experience