Senior Estates & Facilities Administrator

NHS Blood and Transplant; Oxford; On-site; GBP 30,000 - 40,000; Full time

Job summary

Join NHS Blood and Transplant as a Senior Administrator in the Estates and Facilities Department, overseeing site services and managing contractor relationships. You will support day-to-day operations and lead strategy on projects, ensuring tasks meet statutory requirements while promoting teamwork and efficiency. This role offers the opportunity to make a substantial impact on service delivery within the NHS.

Benefits

27 days annual leave plus Bank Holidays

NHS pension scheme

Flexible working opportunities

Thrive program for personal development

Qualifications

• Experience in supervising/coordinating contractors.
• Good working knowledge of Information Technology.
• Proven people and contract management skills.

Responsibilities

• Administer effective delivery of Estates and Facilities service.
• Lead and supervise the Facilities Administrators.
• Act as point of contact in absence of manager.

Skills

Supervising contractors

Information Technology

People management

Contract management

Teamwork

Education

Business Administration

GCSE in English and Maths

Job description

Job Summary

The Estates and Facilities Department covers a very large and diverse range of duties, as Senior Administrator you would interact closely with many stakeholder groups on a wide range of matters. You will work as part of a small proactive team of NHSBT staff and contractors who are customer focused and have a can-do attitude, enabling colleagues across the organisation to carry out their duties efficiently and effectively.

Working closely with Management and Administrators, you would support both day-to-day operations on our sites and take the lead on strategy and project matters within the region; ensuring all tasks are carried out within relevant timescales and upholding statutory requirements.

Main duties of the job

• You will be responsible for administering the effective and efficient delivery of a comprehensive Estates and Facilities service, including the provision of local site services and co-ordination of a range of external suppliers and contractors
• You will be responsible for the effective leadership and supervision of the Facilities Administrators
• In the absence of the Estates and Facilities Manager and Deputy, you will act as the point of contact for resolving issues brought to your attention by internal and external contacts such as employees, donors, member of the public, contractors and suppliers
• You will be required to travel and spend time away from base when the need arises (with prior notice)
  
  

About You

Experience and Knowledge

• Experience in supervising/coordinating contractors
• Good working knowledge of Information Technology, covering a range of Microsoft applications or equivalent packages
• Proven people and contract management skills and experience.
• Proven ability to work across functions and promote teamwork.
  
  

Qualifications And Training

• Business Administration or BIFM qualification in administration or other related subject or relevant demonstrable experience to Diploma / NVQ level 4.
• GCSE or equivalent in English and Maths
  
  

Please view the attached recruitment profile which is a summary of the detailed Job Description and Person Specification for the full personal attributes we require for the role. You will need to demonstrate these throughout the recruitment process.

About Us

It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you’ll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need.

Our three core values are what set us apart. They guide and inspire everything we do.

By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever.

You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.

What We Offer

• NHSBT promotes flexible working opportunities where the role will allow.
• 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years’ service and to 33 days after 10 years.
• NHS pension scheme. The NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns) Further details and outline of benefits can be found at: www.nhsbsa.nhs.uk/pensions
• We’ve fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It’s open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role.
  
  

This vacancy is not eligible for Visa Sponsorship. Please do not apply unless you have another means of establishing a right to work.

This vacancy will close at 23:59 on Sunday 8 June 2025.

Interviews are anticipated to be held week commencing 16 June 2025 subject to confirmation.

For informal enquiries please contact Maciej Czarnecki, Estates & Facilities Manager, via email at