Senior Document Production Associate

Williams Lea; Leeds; On-site; GBP 31,000 - 34,000; Full time

Benefits offered by this job

25 days holiday

Salary sacrifice schemes

Retail vouchers

Life Assurance

Private Medical Insurance

Dental Insurance

Health Assessments

Cycle-to-work scheme

Discounted gym memberships

Referral Scheme

Job summary

Williams Lea is seeking a Senior Document Production Associate in Leeds. The role focuses on word processing, document production, and client service in a high-volume environment.

You will edit, convert, format, and create documents per client requests, ensuring accuracy and timely delivery. Ideal candidates have 3–5 years’ document production experience, strong MS Office skills, and the ability to handle multiple projects while meeting deadlines.

Qualifications

• 3–5 years of document production experience, preferably in a legal, banking, or large corporate environment.
• Advanced skills in MS Office software (Word, Excel, PowerPoint) and strong keyboarding abilities.
• Familiarity with other software programs for editing and creating documents.

Responsibilities

• Use logs and tracking software for all document production work.
• Intake work requests, clarify instructions, and negotiate deadlines with requesters.
• Assess requests and ensure completion of tasks throughout the lifecycle.
• Prioritize work and coordinate multiple projects, especially with escalated deadlines or issues.
• Perform document production tasks, including proofreading, intake, and workflow coordination.
• Edit, proof, convert, create, transcribe to meet client satisfaction using established procedures.
• Train new staff and contribute to ongoing staff development.
• Assist management with monthly reporting.
• Communicate with team members, lead, supervisor, or client about deadlines.
• Troubleshoot basic software or hardware problems.
• Ensure quality assurance on work as requested.

Skills

Document production

MS Office (Word, Excel, PowerPoint)

Typing speed

Attention to detail

Customer service

Tools

MS Word

MS Excel

PowerPoint

Job description

Senior Document Production Associate

Salary: £30,730 per annum +10% shift allowance (£33,803 total) plus company benefits
Location: Leeds, LS10 1AB
Contract: Full Time, Permanent
Shifts: 40 hours per week, working Monday to Friday, 1pm - 10pm with 1 hour unpaid break
Work model: Fully onsite

Purpose of role

The Senior Document Production Associate is responsible for providing word processing and document production services to clients. This experienced position focuses on delivering exceptional customer service by ensuring timely and accurate document production. The role requires expertise in handling tasks such as editing, conversions, formatting, creation, comparisons, and more, based on client requests. The position requires proficiency in document production software applications, along with speed and accuracy in a high-volume, high-pressure environment. The Senior Document Production Associate is also responsible for troubleshooting software/hardware issues and providing instruction/training to other team members. This role oversees the day-to-day production of work for a specific shift or site.

Key responsibilities

• Use appropriate logs and tracking software for all document production work.


• Intake work requests from clients, clarify job instructions, and negotiate deadlines with requesters, seeking alternative solutions when necessary.


• Thoroughly assess job requests and ensure the appropriate completion of tasks throughout the task lifecycle.


• Prioritize work requests across the team and coordinate multiple projects according to established guidelines, especially when managing escalated deadlines or issues.


• Perform document production tasks, including proofreading, intake, and workflow coordination, as needed.


• Use established procedures, standards, and formats to edit, proof, convert, create, transcribe, or complete document production requests to meet client satisfaction.


• Participate in the training of new staff and contribute to the ongoing development of current staff as appropriate.


• Support the management team with the compilation of monthly reporting.


• Demonstrate proficiency in the use of equipment, technology, software, and hardware necessary to perform job functions.


• Communicate with team members, lead, supervisor, or client regarding job or deadline concerns.


• Meet contracted deadlines for service delivery to clients.


• Troubleshoot basic software or hardware problems.


• Foster a proactive environment focused on continuous service enhancement and relationship building with clients.


• Perform quality assurance on work as requested.


• Adhere to Williams Lea policies, as well as client-specific policies.


• Use equipment and supplies in a cost-efficient manner.

Personal attributes

A minimum of 3-5 years of document production experience, preferably in a legal, banking, or large corporate environment. Prior experience in document production and word processing is preferred. Advanced skills in MS Office software (Word, Excel, PowerPoint) and strong keyboarding and typing abilities. Familiarity with other software programs for editing and creating documents. Strong attention to detail and the ability to manage multiple projects simultaneously. Excellent organizational skills and the ability to meet deadlines while completing projects in a timely manner. Ability to handle sensitive and/or confidential documents and information with discretion. Sound judgment in decision-making that aligns with business needs and policies. Good problem-solving skills and the ability to elevate issues to a supervisory level when appropriate. Ability to maintain professional composure when working under tight deadlines. Able to work independently as well as collaboratively within a team. Adaptability to a fast-paced environment with the ability to prioritize work, balance projects, and meet deadlines. Strong organizational skills with a focus on accuracy and quality. Ability to troubleshoot more complex tasks, equipment, or software concerns independently and elevate when needed. Excellent verbal and written communication and interpersonal skills to communicate effectively with clients and team members in a professional and customer service-oriented manner. Self-motivated with a positive attitude. Proven customer service skills to create, maintain, and enhance client relationships. Ability to work overtime as needed.

Rewards and Benefits

• 25 days holiday, plus bank holidays (pro-rata for part time roles)


• Salary sacrifice schemes


• Retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV's, laptops and computers or household appliances.


• Life Assurance


• Private Medical Insurance


• Dental Insurance


• Health Assessments


• Cycle-to-work scheme


• Discounted gym memberships


• Referral Scheme

Equality and Diversity

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a "protected characteristic" in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency. If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview, please contact us at [e-mail] (we do not accept applications to this email address). View our Privacy Notice https://www.williamslea.com/privacy-statement

Longevity driven by innovation

In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years. Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments. We're always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.