Senior Document Controller

JR United Kingdom; York; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading independent engineering firm in York is seeking a Document Controller to manage projects' document management systems. This role includes overseeing information flow, leading teams, and ensuring compliance with quality and confidentiality standards. Ideal candidates will have experience in document management, strong organizational skills, and a commitment to safety. The position comes with attractive benefits and opportunities for personal development.

Benefits

Salary sacrifice car scheme (Hybrid/Electric Vehicle)

Pension with up to 8% employer contribution

Personal Wellbeing and Volunteer Days

Private Medical Insurance

24/7 Employee Assistance Program

Flexible benefits including Gym Memberships and Travel Insurance

Qualifications

• Experience managing document management systems.
• Ability to develop working relationships with clients and stakeholders.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage the Document Management System and flow of information.
• Provide a professional administration service to support team members.
• Lead a team of document controllers to deliver exemplary service.
• Liaise with stakeholders to ensure synergy in document management.
• Provide regular progress reports to project management.

Skills

Document management

Health and Safety compliance

Team leadership

Client relationship management

Confidentiality and information security

Job description

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Provide a professional and high-quality document management service; accountable for controlling the receipt, management, and transfer of all information on Agratas. All in accordance with project team, contract, and client requirements.

Some of the key deliverables in this role will include:

• Comply with Health and Safety processes to ensure that the safety first and foremost message is visible and alive throughout all activities undertaken.
• Own, control, and manage the project Document Management System(s); managing the flow of information, including (but not limited to) uploading, downloading drawings/documents, printing, collating, distribution, and accurately maintaining all data within the system. All in accordance with internal and external requirements, ensuring that all documentation is properly receipted, checked, monitored, registered, and distributed throughout the project team, client team, supply chain, and other contractors.
• As required, provide a professional administration service to support all team members efficiently and cost-effectively.
• Where required, lead a team of document controllers and/or team assistants to ensure the overall DM service to the project is exemplary. Develop and implement necessary project procedures, guidance notes, etc., to enable the team to deliver the expected service effectively.
• Develop excellent working relationships; liaising with the client team, supply chain, NGB project team, and contractors to ensure synergy between the NG Bailey system and external stakeholders’ document management systems.
• Provide regular progress reports to project management, detailing document status, such as drawings issued, drawing status, RFI/TQ registers, technical submissions status reports, etc., as determined by project or contract requirements.
• Maintain the highest levels of confidentiality in all aspects of the role, including the secure storage of documentation and drawings, in accordance with company and project requirements. Ensure that project information security requirements are understood and adhered to.

We're always evolving our benefits to attract and retain great people. Some of what you can expect includes:

• Salary sacrifice car scheme (Hybrid/Electric Vehicle)
• Pension with a leading provider and up to 8% employer contribution
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Free 24/7 365 Employee Assistance Program supporting mental health and well-being (including counselling sessions and legal advice)
• Flexible benefits such as Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax-Free Bikes

Next Steps:

As a business, we’re committed to building an inclusive culture where everyone is treated fairly and with respect. This starts with our recruitment process. If you require accommodations for the application or interview process, please let us know, and we will work with you to meet your needs.

About Us:

We are one of the UK’s leading independent engineering and services companies. Founded in 1921, with a turnover of £500m and 3000 employees, we pride ourselves on developing great people through investment in training.

Operating across various sectors within the building and infrastructure industry, our innovative, responsible, and forward-thinking approach enables us to work on groundbreaking projects, utilizing the latest tools and technologies.

We value progression and will ensure you have a clear development path, supported by regular reviews, training, and ongoing support to help you reach your potential.