Senior Document Controller

JR United Kingdom; Northampton; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading engineering services company in the UK is seeking a Document Management Specialist to manage document processes and systems. Responsibilities include overseeing compliance, leading document controllers, and ensuring effective communication with all stakeholders. The ideal candidate will have experience in document management and strong organizational skills. Benefits include a car scheme, pension contributions, and private medical insurance.

Benefits

Salary sacrifice car scheme (Hybrid/Electric Vehicles)

Pension with up to 8% employer contribution

Personal Wellbeing and Volunteer Days

Private Medical Insurance

24/7 Employee Assistance Program

Flexible benefits like Dental Insurance, Gym Memberships, and Travel Insurance

Qualifications

• Experience in managing Document Management Systems.
• Strong communication and relationship-building skills.
• Ability to maintain confidentiality and adhere to safety protocols.

Responsibilities

• Ensure compliance with Health and Safety processes.
• Manage the project Document Management System accurately.
• Provide administrative support efficiently to team members.
• Lead a team of document controllers and implement procedures.
• Build relationships with various teams to ensure effective communication.
• Report on document status regularly.

Job description

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Provide a professional and high-quality document management service; accountable for controlling the receipt, management, and transfer of all information on Agratas, in accordance with project team, contract, and client requirements.

Key responsibilities include:

• Ensuring Health and Safety processes are followed, emphasizing safety throughout all activities.
• Managing the project Document Management System(s), including uploading, downloading, printing, collating, distributing, and maintaining all data accurately, ensuring compliance with internal and external requirements.
• Providing professional administrative support to team members efficiently and cost-effectively.
• Leading a team of document controllers and/or assistants when required, developing and implementing procedures to deliver exemplary DM services.
• Building relationships with client teams, supply chain, project teams, and contractors to ensure system compatibility and effective communication.
• Reporting on document status regularly, including drawings, RFIs/TQs, and technical submissions, as per project requirements.
• Maintaining confidentiality and ensuring secure storage of documentation, adhering to security protocols.

Our benefits include:

• Salary sacrifice car scheme (Hybrid/Electric Vehicles)
• Pension with up to 8% employer contribution
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• 24/7 Employee Assistance Program for mental health and well-being support
• Flexible benefits like Dental Insurance, Gym Memberships, Travel Insurance, and more.

Next Steps:

We value an inclusive culture and will outline our recruitment process clearly. Please inform us of any accommodations needed during the application or interview process.

About Us:

Founded in 1921, we are a leading independent engineering and services business in the UK with a turnover of £500m and 3,000 employees. We focus on training and development, working across various sectors with innovative solutions and a forward-thinking approach. We offer clear development paths, supported by regular reviews and training.