Senior Document Controller

Ardmore Construction; London; On-site; GBP 40,000 - 70,000; Full time

Job description

Ardmore are currently looking for a Senior Document Controller, to work in a roaming position across multiple projects in London. We are looking for someone who has good experience working with 4 Projects.

Role overview: The Senior Document Controller will be responsible for overseeing all document control processes within assigned construction projects ensuring compliance with organizational standards and industry regulations. This role involves managing Electronic Document Management System (EDMS), maintaining document quality and leading a team of six Document Controllers (DCs) while reporting to the Lead Document Control.

Key responsibilities:

Team Leadership & Management

• Supervise and mentor a team of six Document Controllers, providing training, guidance, and performance monitoring.

Electronic Document Management System Administration (EDMS)

• Set up and manage EDMS templates and workflows in collaboration with the Lead Document Control
• Ensure documents adhere to company naming conventions, workflows, and folder structures
• Control user access permissions, granting and revoking as required.

Document Quality Assurance

• Conduct QA checks on documents uploaded by the team, ensuring accuracy and compliance.

Training & Support

• Organize training for internal and external users on EDMS workflows and best practices

We are looking for:

Qualifications

• Extensive experience in document control including leading or mentoring a team
• Proficiency in EDMS platforms (e.g. Trimble Viewpoint for Projects)
• High attention to detail with experience in compliance checks and document auditing
• Strong team management, organizational and time management skills
• Knowledge of GDPR and legal document requirements
• Strong Communication skills for effective collaboration with internal and external key players