Senior Document Controller

JR United Kingdom; Guildford; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading independent engineering and services business in the UK is seeking a Document Management Coordinator to oversee the management of project documents in compliance with internal and external requirements. The role involves maintaining high confidentiality levels and providing support to the project team. Strong organizational skills, experience with document management systems, and the ability to lead a team are essential. This position offers a competitive salary and a variety of employee benefits.

Benefits

Salary sacrifice car scheme (Hybrid/Electric Vehicle)

Pension with up to 8% employer contribution

Personal Wellbeing and Volunteer Days

Private Medical Insurance

Free Employee Assistance Program

Flexible dental insurance, gym memberships, and more

Qualifications

• Experience in managing Document Management Systems.
• Ability to lead and coordinate a team effectively.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage the project Document Management System(s) and ensure data accuracy.
• Provide regular progress reports to project management on document status.
• Develop relationships with clients, supply chains, and project teams.

Skills

Document management

Health and Safety compliance

Team leadership

Communication

Job description

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Provide a professional and high-quality document management service; accountable for controlling the receipt, management and transfer of all information on Agratas. All in accordance with project team, contract and client requirements.

Some of the key deliverables in this role will include:

• Comply with Health and Safety processes to ensure that the safety first and foremost message is visible and alive throughout all activities undertaken.
• Own, control and manage the project Document Management System(s); managing the flow of information. Including (but not limited to) uploading, downloading drawings/documents, printing, collating, distribution and accurately maintaining all data within the system. All in accordance with internal and external requirements, ensuring that all documentation is properly; receipted, checked, monitored registered and distributed throughout the project team, client team, supply chain and other contractors.
• As required, provide a professional administration service in order to support all team members in a time efficient and cost-effective way.
• Where required, lead a team of document controllers and/or team assistants, to ensure the overall DM service to the project is exemplar. Develop and implement necessary project procedures, guidance notes etc, to enable the team to effectively deliver the expected service.
• Develop excellent working relationships; liaising with client team, supply chain, NGB project team and contractors to ensure that there is a synergy between the NG Bailey system and the external stakeholders’ document management systems.
• Provide regular progress reports to project management, detailing document status. Examples being drawings issued, drawing status, RFI/TQ registers, technical submissions status reports etc. All as determined by project or contract requirements.
• Maintain the highest levels of confidentiality in all aspects of the role, including the safe and secure storage of documentation and drawings, in accordance with company and project requirements. Ensure that project information security requirements are understood and adhered to.

We're always evolving our benefits to ensure we're attracting and retaining great people. Some of what you can expect includes:

• Salary sacrifice car scheme (Hybrid/Electric Vehicle)
• Pension with aleading provider andup to8% employer contribution
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
• Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes.

Next Steps:

As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.

We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us:

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.

Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.

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