Senior Document Controller

JR United Kingdom; Dartford; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading independent engineering firm in Dartford seeks a Document Controller to manage project documentation effectively. You will ensure compliance with safety processes, provide administrative support, and lead a team. Strong relationship-building skills with clients and contractors are essential. The role includes flexible benefits and opportunities for career development.

Benefits

Salary sacrifice car scheme (Hybrid/Electric Vehicles)

Pension scheme with up to 8% employer contribution

Personal Wellbeing and Volunteer Days

Private Medical Insurance

24/7 Employee Assistance Program

Flexible benefits including Dental Insurance, Gym Memberships, Travel Insurance

Responsibilities

• Ensure compliance with Health and Safety processes.
• Manage the project Document Management System(s).
• Provide professional administrative support to team members.
• Lead a team of document controllers and/or assistants.
• Build and maintain strong relationships with clients and contractors.
• Deliver regular progress reports on document status.
• Maintain confidentiality and secure storage of documentation.

Job description

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Provide a professional and high-quality document management service; accountable for controlling the receipt, management, and transfer of all information on Agratas, in accordance with project team, contract, and client requirements.

Key responsibilities include:

• Ensure compliance with Health and Safety processes, promoting a safety-first culture throughout all activities.
• Manage the project Document Management System(s), overseeing the flow of information, including uploading, downloading, printing, collating, distributing, and maintaining data accuracy. All activities must meet internal and external standards, ensuring proper receipt, checking, monitoring, registration, and distribution of documentation to project teams, clients, supply chains, and contractors.
• Provide professional administrative support to team members efficiently and cost-effectively.
• Lead a team of document controllers and/or assistants when required, developing and implementing procedures and guidance to ensure excellent service delivery.
• Build and maintain strong relationships with clients, supply chain, project teams, and contractors to ensure alignment between NG Bailey and external document management systems.
• Deliver regular progress reports on document status, including drawings issued, RFI/TQ registers, and technical submission statuses, as per project or contract requirements.
• Maintain confidentiality and secure storage of documentation and drawings, adhering to company and project security protocols.

Our benefits include:

• Salary sacrifice car scheme (Hybrid/Electric Vehicles)
• Pension scheme with up to 8% employer contribution
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• 24/7 Employee Assistance Program supporting mental health and well-being, including counseling and legal advice
• Flexible benefits such as Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, and Tax-Free Bikes

Next Steps:

We are committed to fostering an inclusive and respectful culture. We will outline the recruitment process in advance and accommodate any needs you may have during application or interviews.

About Us:

We are a leading independent engineering and services company in the UK, established in 1921, with a turnover of £500m and 3,000 employees. We focus on training and development, working on innovative projects across sectors in building and infrastructure, utilizing the latest tools and technologies. We offer clear career progression paths supported by regular reviews, training, and development opportunities.