Senior Document Controller

JR United Kingdom; Coventry; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading engineering company in Coventry is looking for a Document Management Specialist to oversee document systems, ensure compliance, and lead a team of document controllers. The successful candidate will be responsible for maintaining accurate data management and developing relationships among project stakeholders. This full-time role offers competitive benefits and is focused on quality service delivery.

Benefits

Salary sacrifice car scheme

Pension scheme with up to 8% employer contribution

Private Medical Insurance

Flexible benefits like Gym Memberships

Qualifications

• Experience in managing document management systems and providing administrative support.
• Ability to lead a team efficiently and implement procedures.
• Strong communication skills to liaise with team members and clients.

Responsibilities

• Ensure compliance with Health and Safety processes.
• Manage project Document Management System and maintain data accuracy.
• Lead a team of document controllers and implement procedures.
• Develop relationships with clients and contractors for effective management.

Skills

Document management

Health and Safety compliance

Team leadership

Relationship management

Job description

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Provide a professional and high-quality document management service; accountable for controlling the receipt, management, and transfer of all information on Agratas, in accordance with project team, contract, and client requirements.

Key responsibilities include:

• Ensure compliance with Health and Safety processes to promote safety throughout all activities.
• Manage the project Document Management System(s), including uploading, downloading, printing, collating, distributing, and maintaining all data accurately, ensuring proper receipt, checking, monitoring, registration, and distribution among project team, client, supply chain, and contractors.
• Provide professional administrative support to team members efficiently and cost-effectively.
• Lead a team of document controllers and/or assistants as required, developing and implementing procedures and guidance to deliver exemplary DM services.
• Develop and maintain relationships with client teams, supply chain, and contractors to ensure system synergy and effective document management.
• Provide regular progress reports on document status, including drawings issued, RFI/TQ registers, and technical submission statuses, as per project or contract requirements.
• Maintain confidentiality and ensure secure storage of documentation and drawings, adhering to company and project information security standards.

We offer evolving benefits to attract and retain talented people, including:

• Salary sacrifice car scheme (Hybrid/Electric Vehicles)
• Pension scheme with up to 8% employer contribution
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• 24/7 Employee Assistance Program for mental health and well-being support
• Flexible benefits such as Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax-Free Bikes

Next Steps:

We are committed to fostering an inclusive, fair, and respectful culture. We will outline our recruitment process in advance and accommodate any needs during application and interviews.

About Us:

Founded in 1921, we are a leading independent engineering and services company in the UK, with a turnover of £500m and 3,000 employees. We focus on training and development, working across various sectors with innovative solutions and technology. We offer clear career progression paths supported by regular reviews, training, and ongoing support.