Senior Document Controller

JR United Kingdom; Bradford; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading independent engineering and services company in the UK is seeking a Document Management Specialist. This role involves ensuring compliance with Health and Safety processes and managing the Document Management System efficiently. The ideal candidate will have strong interpersonal skills to build relationships with stakeholders and provide administrative support to the team. The position offers excellent benefits including a pension scheme and private medical insurance and is based in Bradford.

Benefits

Salary sacrifice car scheme (Hybrid/Electric Vehicles)

Pension scheme with up to 8% employer contribution

Personal Wellbeing and Volunteer Days

Private Medical Insurance

Employee Assistance Program for mental health

Flexible benefits like Dental Insurance and Gym Memberships

Qualifications

• Experience in managing document management systems and administrative processes.
• Proven ability to lead teams and implement procedures effectively.
• Strong interpersonal skills for building relationships with stakeholders.

Responsibilities

• Ensure compliance with Health and Safety processes.
• Manage project Document Management System(s) efficiently.
• Provide professional administrative support to team members.
• Lead document controllers and assistants as necessary.
• Build relationships with client teams and contractors.
• Provide regular progress reports on document status.
• Maintain confidentiality and secure storage of documentation.

Skills

Compliance with Health and Safety

Document Management System Management

Administrative Support

Team Leadership

Relationship Building

Reporting Skills

Job description

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Provide a professional and high-quality document management service; accountable for controlling the receipt, management, and transfer of all information on Agratas, in accordance with project team, contract, and client requirements.

Key responsibilities include:

• Ensuring compliance with Health and Safety processes to promote safety throughout all activities.
• Managing the project Document Management System(s), including uploading, downloading, printing, collating, distributing, and maintaining all data accurately, ensuring proper receipt, checking, monitoring, registration, and distribution to project and external stakeholders.
• Providing professional administrative support to team members efficiently and cost-effectively.
• Leading a team of document controllers and assistants when required, developing and implementing procedures to deliver excellent DM services.
• Building relationships with client teams, supply chain, project teams, and contractors to ensure system compatibility and effective communication.
• Providing regular progress reports on document status, including drawings, RFIs/TQs, and technical submissions, as per project requirements.
• Maintaining confidentiality and ensuring secure storage of documentation, adhering to company and project security standards.

Our benefits include:

• Salary sacrifice car scheme (Hybrid/Electric Vehicles)
• Pension scheme with up to 8% employer contribution
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Employee Assistance Program supporting mental health and well-being, including counselling and legal advice
• Flexible benefits such as Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, and Tax-Free Bikes.

Next Steps:

We are committed to fostering an inclusive culture where everyone is treated with respect. We will outline the recruitment process in advance and accommodate any needs during application or interviews.

About Us:

Founded in 1921, we are a leading independent engineering and services company in the UK, with a turnover of £500m and 3,000 employees. We focus on developing our people through training and supporting their career progression, working on innovative projects across building and infrastructure sectors using the latest tools and technologies.