Senior Document Controller

JR United Kingdom; Birmingham; On-site; GBP 30,000 - 45,000; Full time

Job summary

A prominent UK engineering firm is seeking a skilled Document Management Coordinator to manage project documentation and ensure compliance with Health and Safety processes. The ideal candidate will have experience in running document management systems and providing administrative support. This role offers comprehensive benefits, including a salary sacrifice car scheme, private medical insurance, and opportunities for professional development.

Benefits

Salary sacrifice car scheme (Hybrid/Electric Vehicles)

Pension with up to 8% employer contribution

Personal Wellbeing and Volunteer Days

Private Medical Insurance

24/7 Employee Assistance Program

Flexible benefits such as Dental Insurance, Gym Memberships, Travel Insurance, Tax-Free Bikes

Qualifications

• Experience in managing document management systems.
• Strong understanding of Health and Safety processes.
• Ability to lead and develop a team.

Responsibilities

• Ensure compliance with Health and Safety processes.
• Manage and maintain project Document Management System.
• Provide administrative support efficiently.
• Lead a team of document controllers.
• Build relationships with various stakeholders.
• Provide progress reports on document status.
• Maintain confidentiality of documentation.

Skills

Document management

Health and Safety compliance

Team leadership

Client relationship management

Administrative support

Job description

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Provide a professional and high-quality document management service; accountable for controlling the receipt, management, and transfer of all information on Agratas, in accordance with project team, contract, and client requirements.

Key responsibilities include:

• Ensuring compliance with Health and Safety processes to promote safety throughout all activities.
• Managing the project Document Management System(s), including uploading, downloading, printing, collating, distributing, and maintaining data accuracy, in line with internal and external requirements.
• Providing professional administrative support to team members efficiently and cost-effectively.
• Leading a team of document controllers and/or assistants when required, developing procedures and guidance to deliver excellent service.
• Building relationships with clients, supply chain, project teams, and contractors to ensure system integration and effective communication.
• Providing progress reports on document status, including drawings, RFIs, TQ registers, and technical submissions, as required by the project.
• Maintaining confidentiality and ensuring secure storage of documentation, adhering to security policies.

Our benefits include:

• Salary sacrifice car scheme (Hybrid/Electric Vehicles)
• Pension with up to 8% employer contribution
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• 24/7 Employee Assistance Program supporting mental health and well-being
• Flexible benefits such as Dental Insurance, Gym Memberships, Travel Insurance, Tax-Free Bikes

Next Steps:

We value inclusivity and fairness in our recruitment process. We will inform you of the process in advance and accommodate your needs for participation.

About Us:

Founded in 1921, we are a leading independent engineering and services business in the UK, with a turnover of £500m and 3,000 employees. We focus on developing our people through training and support, working on innovative projects across sectors in the building and infrastructure industry.

We offer clear development paths, regular reviews, training, and ongoing support to help you excel in your career.