Senior Document Controller

JR United Kingdom; Aberdeen City; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading independent engineering firm in the UK seeks a Document Controller to manage their Document Management System and lead a team. You will ensure compliance with safety processes, provide administrative support, and build strong client relationships. The role offers competitive benefits including a generous pension scheme, private medical insurance, and flexible working options.

Benefits

Salary sacrifice car scheme (Hybrid/Electric Vehicles)

Pension with up to 8% employer contribution

Personal Wellbeing and Volunteer Days

Private Medical Insurance

24/7 Employee Assistance Program

Flexible benefits (Dental Insurance, Gym Memberships, etc.)

Qualifications

• Experience in managing Document Management Systems.
• Strong understanding of Health and Safety processes.
• Ability to lead and develop a team effectively.

Responsibilities

• Ensure compliance with Health and Safety processes.
• Manage the project Document Management System(s).
• Provide professional administrative support to team members.
• Lead a team of document controllers and/or assistants.
• Build strong relationships with clients and contractors.
• Provide regular progress reports on document status.
• Maintain confidentiality and secure storage of documentation.

Skills

Document Management

Health and Safety Compliance

Team Leadership

Client Relationship Management

Progress Reporting

Job description

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Provide a professional and high-quality document management service; responsible for controlling the receipt, management, and transfer of all information on Agratas, in accordance with project team, contract, and client requirements.

Key responsibilities include:

• Ensure compliance with Health and Safety processes to promote a safety-first culture throughout all activities.
• Manage the project Document Management System(s), overseeing the flow of information, including uploading, downloading, printing, collating, distributing, and maintaining all data accurately. Ensure documentation is receipted, checked, monitored, registered, and distributed properly to the project team, client, supply chain, and contractors.
• Provide professional administrative support to team members efficiently and cost-effectively.
• Lead a team of document controllers and/or assistants as required, developing and implementing procedures and guidance to deliver excellent DM services.
• Build strong relationships with clients, supply chain, project teams, and contractors to ensure system integration and effective document management.
• Provide regular progress reports on document status, including drawings, RFIs/TQs, and technical submissions, as per project requirements.
• Maintain confidentiality and ensure secure storage of documentation, complying with company and project information security policies.

Our benefits include:

• Salary sacrifice car scheme (Hybrid/Electric Vehicles)
• Pension with up to 8% employer contribution
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• 24/7 Employee Assistance Program for mental health and well-being support
• Flexible benefits such as Dental Insurance, Gym Memberships, Travel Insurance, Tax-Free Bikes, and more.

Next Steps:

We are committed to fostering an inclusive culture where everyone is treated fairly and with respect. We will communicate the recruitment process clearly and accommodate your needs for participation in interviews.

About Us:

We are a leading independent engineering and services company in the UK, established in 1921, with a turnover of £500m and 3,000 employees. We focus on developing our people through training and support, working on innovative projects across the building and infrastructure sectors.

We value progression and will provide a clear development path, supported by regular reviews, training, and ongoing support to help you excel.