Senior Congress & Events Associate - 6 months

Jazz Pharmaceuticals; Oxford; On-site; GBP 10,000 - 40,000; Full time

Job summary

An established industry player is seeking a Congress and Events Associate to support its presence at key international congresses. This dynamic role involves collaborating with various teams to ensure seamless event logistics and compliance. You will act as the main point of contact with third-party organisers, manage logistical arrangements, and contribute to the success of events through effective communication and project management. This position offers the chance to develop your skills in a fast-paced environment while working with a dedicated team focused on delivering high-quality congresses. If you thrive in a collaborative setting and enjoy event planning, this opportunity is perfect for you.

Qualifications

• Degree or working towards one is required.
• Excellent organisational and communication skills are essential.

Responsibilities

• Support planning and implementation of congress events.
• Manage logistics and liaise with third-party organisers.
• Assist in managing event budgets and compliance.

Skills

Organisational Skills

Project Management

Interpersonal Skills

Communication Skills

Problem-Solving Skills

Microsoft Office Proficiency

Education

Degree (or working towards)

Tools

Microsoft Office

Job description

The Congress and Events Associate will support the organisation of Jazz's presence at Europe and International (EUR/INT) led congresses as well as Jazz internal meetings for 6 months.

Working within the EUR/INT Congress and Events Team, this role includes supporting on project management for events in accordance with the EUR/INT congress and events plan.

The role will require close collaboration with the Brand Teams, Compliance and Country affiliates to support Jazz's mission of delivering best in class congresses.

Job Responsibilities and Requirements:

Partner with Sr Congress & Events Managers to support the planning and implementation of the EUR/INT congress plan which may include the following:

• Act as main point of contact between Jazz and 3rd party organisers. Liaise with 3rd party congress organisers to make congress arrangements

• Partner with external agency to manage logistical arrangements for congresses including briefing, negotiating prices, setting and monitoring deadlines and ensuring that high standards are met.

• Support with the development and approval of materials required at congresses including congress apps and exhibition stands

• Manage pre conference briefings ensuring compliance is represented and driving congress best practice.

• Work with third party agency to secure hotels and other venues, congress registrations, airport transfers and all other logistics for the Jazz group attending the congress

• Ensure that agencies are working compliantly and in line with Jazz policies and procedures

• Creation of post-event metrics reports to measure the success of events and recommend improvements moving forwardOrganisation of any ancillary Jazz events at the congress including Jazz organised HCP events and internal dinners/briefings

• Advise brand team and med comms agencies on logistics for Jazz organised symposia

• Any other congress logistics responsibilities as needed

Partnering with affiliates on congress arrangements

• Contribute to regular congress updates with the affiliates, ensuring that everyone is kept up to date on congress arrangements and communicating deadlines as needed

• Build relationships with congress leads in the countries ensuring that the C&E team maintains an approachable and flexible approach

• Contribute to C&E team project to build betters ways of working with the affiliates

Company Meetings and Events

• Support the Congress & Events team with logistics of company events such as Mid-Year Leaders’ Meeting as required

• Provide on-site support and management as required to ensure event runs smoothly.

Other requirements

• Assist in managing event budgets accurately

• Build strong working relationships with marketing, medical and compliance teams to ensure the successful implementation of the EUR/INT congress & events plan.

• Plan and attend site visits where necessary to ensure that venues etc. are of a high standard.

• Work in collaboration with other members of the Congress & Events team to develop and maintain processes and materials related to congress and events

Required Knowledge, Skills, and Abilities

• Have, or be working towards, a degree.

• Excellent organisational skills.

• Ability to manage successfully multiple projects and demands and to work well under pressure.

• Excellent interpersonal skills.

• Must have a “can do” attitude and be able to work autonomously and as part of a team.

• Excellent communication skills – written and verbal.

• Methodical attention to detail.

• Strong problem-solving skills with a hands-on, highly proactive approach.

• Resourceful with flair for creativity.

• Flexibility in working hours/schedule and being able to travel internationally.

• Proficient with Microsoft Office and ability to pick up new systems quickly.