Senior Client Services Administrator

Quarsh; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A financial services firm is seeking a Senior Client Services Administrator to manage client acquisition and provide critical administrative support. Responsibilities include ensuring documentation is accurate, supporting clients with inquiries, and maintaining high ethical standards in all tasks. Candidates with experience in Financial Advice or CRM systems are preferred. This role offers flexible career progression opportunities within the financial sector.

Qualifications

• Good technical competence using CRM systems.
• Comfortable using Microsoft Office and adopting new technology.
• Confident talking to clients.
• Well organized with high ethical standards.
• Diligent and committed to completing tasks.
• Prior experience in a Financial Advice profession is advantageous.

Responsibilities

• Coordinate and deliver key administration for client acquisition.
• Ensure documentation is complete and up to date.
• Deal with incoming documentation and calls from clients.
• Prepare meeting packs and support clients with the portal.
• Assist with clerical duties like printing and scanning.

Skills

Technical competence using CRM systems

Comfortable using Microsoft Office

Confident talking to clients

Well organized

High standards of ethics and integrity

Diligent and chases matters to completion

Prior experience in Financial Advice profession or similar

Experience using CURO or Transact platform

Education

Certificate or Diploma in Financial Planning

Tools

CRM systems

Microsoft Office

Job description

About the job Senior Client Services Administrator

This role is at the heart of the company and interacts with everyone in some capacity.

The Client Services Administrator coordinates and delivers key administration across the full lifecycle of client acquisition and management. Career prospects are flexible. We welcome candidates with aspirations to become a Paraplanner or Financial Adviser in the future; although this is not a pre-requisite and other career paths are supported.

Client Acquisition

• Locating, extracting and collating all information regarding tofinancial arrangements from third parties and providers, accurately andquickly.
• Make sure all documentation is complete and up to date, includingengagement documents, applications forms and anti-money launderingdocuments.
• Dealing with incoming documentation
• Making sure client monies are received and properly processed
• Support clients to use the client portal
• Make sure the client onboarding process is painless
• Prepare meeting packs
• Send & track various DocuSign documents
• Prepare forms for new and existing clients
• Process applications for clients
• Deal with incoming calls from client, dealing with queries directly where possible.
• Greeting clients when the visit the office as part of the 'Front of House' experience.

Clerical duties

• Provide printing, scanning, copying and post support for colleagues
• Assist the office manager with various duties such as manning reception and dealing with incoming post.
• Keep the office tidy and presentable

Experience

• Good technical competence using CRM systems
• Comfortable using Microsoft Office and adopting new technology
• Confident talking to clients
• Well organised
• High standards of ethics and integrity
• Diligent, chases matters to completion
• Prior experience in Financial Advice profession or similar.
• Experience using CURO or Transact platform is a major advantage (training is provided).
• Progression in Certificate or Diploma in Financial Planning is desirable but not essential to the role.

Our values

All employees behave in accordance with our company culture and values:

• Ownership to completion
• Fierce about focus
• Positivity
• Doing the right thing
• Growing together

Other

• Keep up to date with new product, technical or legislative changes within the marketplace.
• Comply at all times with the Compliance and Training and Competence Procedures of the firm.
• Comply at all times with the requirements of the Financial Servicesand Markets Act 2000, the Financial Services Act 2012 and the regulatoryPrinciples, Rules and the Code of Practice for Approved Persons.
• Keeping up to date with financial products and legislation throughcontinuous professional development (CPD), in line with the requiredrules.
• Where required by law and/or company policy, to maintain a record of a minimum of 15 hours of such CPD activity.
• This role has been identified as being a role which includescompetencies falling under the ESMA Guidelines for the assessment ofknowledge and competence, effective from 3rd January 2018.