Client Administrator

atomos wealth; West of England; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Private Medical Insurance

Life Assurance (4x)

Group Income Protection

Work From Anywhere policy

Job summary

atomos wealth is looking for a highly organised Client Administrator to support our Financial Planners by handling the administrative foundations of high-quality financial advice. This busy role focuses on enabling advisers to build strong client relationships.

Based in Bristol or Manchester, you will manage client reviews, collect documents, and keep CRM data accurate, while delivering excellent service in a fast-paced, friendly office.

Qualifications

• 2+ years of experience as a Financial Planning administrator.

Responsibilities

• Support Financial Planners by managing the administrative foundations of high-quality financial advice.
• Ensure client administration and processes run smoothly, accurately and on time.
• Manage scheduling of reviews, meeting packs, and client segmentation.
• Build relationships with Financial Planners and clients to meet SLAs.

Skills

2+ years experience

Financial Planning knowledge

Organised

Attention to detail

Communication

Cloud/AI tools

Tools

Xplan

Job description

Our company is changing the face of wealth management and planning. Our teams are small enough for you to make an impact, our company is large enough to support your career aspirations.

You will have 2-5 years of experience as a Financial Planning administrator with fantastic knowledge of Financial Planning products and processes. You are looking to provide one‑on‑one support to one of our Financial Planners and their clients. You want to be part of a busy hub that loves delivering a great client experience.

This is a fantastic growth opportunity for a career in Financial Planning in a fast‑paced and friendly office with direct exposure to our Financial Planners in either Bristol or Manchester.

About the role

We’re looking for a highly organised and proactive Client Administrator to support our Financial Planners by managing the administrative foundations of high‑quality financial advice.

This role is essential in enabling planners to focus on building strong client relationships and delivering strategic advice, while you ensure all client administration and processes run smoothly, accurately, and on time.

If you enjoy staying one step ahead, anticipating needs, and taking pride in delivering excellent service, this could be the role for you.

Accountabilities

Ensure all client reviews are supported by suitability reports, delivered on time, and proactively chase/escalate any outstanding cases

• Maintain the CRM (Xplan), ensuring all client data is accurate, up to date, and compliant
• Keep client files organised, regularly updated, and audit‑ready
• Support Financial Planners with scheduling annual reviews, preparing meeting packs, and managing client segmentation and service levels
• Build strong relationships with Financial Planners and clients, ensuring all post‑meeting actions are completed within agreed SLAs

Skills and Experience

• 2+ years experience in a Financial Planning administrator role.
• Knowledge of financial products: pensions, investments and protection.
• Highly organised, with a proactive mindset and the ability to anticipate adviser and client needs
• Strong attention to detail and accuracy
• Confident written and verbal communication, with the ability to handle client queries professionally
• Comfortable working with cloud‑based systems and using technology (including AI tools) to improve efficiency
• Private Medical Insurance
• Life Assurance (4x)
• Group Income Protection
• Work From Anywhere policy

Our agile working environment means you may engage in various tasks and projects, which keeps work interesting and you get to develop and grow.