Senior Clerical Officer - Primary Behaviour Support & Provisions

TN United Kingdom; Portadown; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated Senior Clerical Officer to provide essential administrative and clerical support within the Primary Behaviour Support and Provisions. This role involves supervising staff, maintaining pupil records, and ensuring efficient communication within the team and external agencies. The ideal candidate will demonstrate flexibility, a commitment to confidentiality, and the ability to thrive in a fast-paced environment. Join a forward-thinking organization that values initiative and teamwork, and contribute to making a significant impact in the educational sector.

Qualifications

• Proven experience in providing administrative and clerical support.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide efficient administrative support to staff.
• Maintain pupil records and develop information systems.
• Manage petty cash and assist with financial procedures.

Skills

Administrative Support

Clerical Skills

Confidentiality Handling

Team Collaboration

Flexibility

Education

High School Diploma

Relevant Administrative Qualification

Tools

EMS (Capita One)

SIMS

iProcurement (EA One)

Job description

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Senior Clerical Officer - Primary Behaviour Support & Provisions, Portadown

Client: Education Authority

Location:

Job Category: Other

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EU work permit required: Yes

Job Reference: 5ed71099aa73

Job Views: 3

Posted: 08.05.2025

Expiry Date: 22.06.2025

Job Description:

JOB PURPOSE

• To provide efficient and effective administrative, clerical, and secretarial support to staff within the Primary Behaviour Support and Provisions.
• The post holder should be capable of working as part of a team, display commitment, initiative, and handle confidential material. Flexibility and high-quality support within deadlines are essential.

FUNCTIONAL LINKS WITH

• Other services within the Education Authority.
• Other users of the service.
• Other agencies as appropriate.

The post holder will maintain contacts within well-defined terms of reference.

MAIN DUTIES AND RESPONSIBILITIES

1. Supervision
2. Allocate, control, and monitor work of staff.
3. Identify and provide on-the-job training.

General Administrative Processes and Records

• Provide administrative, clerical, and secretarial support.
• Develop and maintain manual and computerized information systems.
• Maintain pupil records using EMS (Capita One), SIMS, and other systems.
• Support research and investigations as required.
• Assist in collating data and statistical information.
• Prepare correspondence and support materials for courses.
• Maintain effective recording and filing systems.

Purchasing and Supplies Administration

• Use of (EA One) iProcurement system.
• Monitor requisitioning, ordering, and resource distribution.
• Arrange equipment maintenance and develop inventory.
• Process invoices following procedures.

Finance

• Maintain petty cash.
• Assist with financial procedures and processing claims/invoices.
• Manage monies related to the EOTAS centre.

Reception, Secretarial Duties

• Respond tactfully to queries and issues.
• Disseminate information within the service.
• Handle communications and manage post.
• Greet visitors and organize meetings and diaries.
• Communicate with staff and external agencies.

Other Duties

• Undertake other duties as required.
• Maintain confidentiality and GDPR compliance.
• Follow EA policies and procedures.