Senior Clerical Officer

Education Authority; Newry; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Senior Clerical Officer to provide essential administrative and clerical support within a vibrant school environment. This role involves supervising staff, managing records, and ensuring smooth operations of the school office. The ideal candidate will possess strong organizational and communication skills, along with a commitment to fostering positive relationships within the school community. If you are looking for a rewarding position that allows you to make a difference in educational administration, this opportunity could be perfect for you.

Qualifications

• Experience in providing administrative and clerical support.
• Ability to manage and supervise staff effectively.

Responsibilities

• Provide administrative support to the Principal and staff.
• Oversee purchasing and supplies administration.

Skills

Administrative Support

Clerical Skills

Secretarial Skills

Communication Skills

Supervision

Financial Administration

Education

High School Diploma

Relevant Administrative Qualifications

Tools

Microsoft Office Suite

Telephone/Switchboard

Job description

JOB DESCRIPTION

POST TITLE:

Senior Clerical Officer

LOCATION:

Name of school

RESPONSIBLE TO:

The School Principal

RESPONSIBLE FOR:

A maximum of five staff (see paragraph 1 below).

JOB PURPOSE

To provide administrative, clerical, and secretarial support to the Principal, school staff, and Board of Governors, and assist with the organization and management of the school office.

MAIN DUTIES AND RESPONSIBILITIES

1. Supervision

• Allocate, control, and monitor work of appropriate staff.
• Identify and provide on-the-job training to staff.

General Administrative Processes and Records

• Provide administrative, clerical, and secretarial support for Principal, staff, and Governors.
• Develop and maintain manual and computerized information systems related to pupils, staff, budgets, and other areas.
• Complete and submit all required returns and records.
• Communicate with relevant personnel to exchange information.

Purchasing and Supplies Administration

• Oversee requisitioning, ordering, purchasing, receiving, storage, and distribution of resources.
• Manage stock control and arrange maintenance of equipment.

Finance

• Handle cash, bank monies, and maintain banking records.
• Assist with financial procedures and communication with relevant personnel.

Reception, Secretarial, and Secretariat

• Operate the telephone/switchboard, receive visitors, and provide hospitality.
• Perform word processing, typing, filing, and photocopying, including email and internet use.
• Manage mail, secure storage of valuables and confidential documents.
• Draft correspondence, manage guest lists, and prepare invitations and programs for school events.
• Maintain diaries, arrange appointments, and support staff with secretarial duties.
• Communicate with external agencies and keep staff, pupils, and parents informed.
• Service meetings and draft minutes as required.

Other duties

• Assist work placement students with tasks.
• Perform other duties as assigned within the job level.

FLEXIBLE WORKING OPTIONS AVAILABLE

Option 1: Duty during school term plus two additional weeks at the Principal's discretion.

Option 2: Duty during contracted hours, including periods of school closure (excluding leave/absences), with alternative work/training provided if necessary.

Option 3: As Option 2, with the possibility to request unpaid leave during extended school holidays or closures.

OTHER INFORMATION

This job description is subject to review and may be adjusted based on circumstances. The post-holder is expected to promote good relations, equality, and adhere to legislation.

About the company

The Education Authority is a non-departmental body sponsored by the Department of Education in Northern Ireland.