Senior Buyer

Wessex Procurement Limited; Southampton; On-site; GBP 27,000 - 31,000; Full time

Job summary

A leading NHS procurement service in the UK seeks a Senior Buyer to lead the Operations team at various hospital locations. Responsibilities include managing procurement processes, negotiating with suppliers, and training staff. The ideal candidate will have a CIPS qualification and experience in procurement. This position offers a competitive salary ranging from £27,485 to £30,162 per annum, pro rata.

Benefits

NHS terms of service and annual leave

Employee benefits platform discounts

Qualifications

• CIPS Foundation Diploma or equivalent experience is required.
• Previous experience in procurement and supply chain is needed.
• Must have computer literacy with good keyboard skills.

Responsibilities

• Manage the Operations team to ensure efficient service.
• Negotiate with suppliers for cost improvement.
• Train team members on procurement tools.
• Analyze financial data for cost effectiveness.
• Monitor supplier performance against KPIs.

Skills

Negotiation

Analytical skills

Customer service

Team management

Procurement knowledge

Education

CIPS Foundation Diploma in Purchasing & Supply (level 3)

Tools

Procure to Pay system

Job description

Wessex NHS Procurement Limited is delighted to offer a fantastic opportunity to work with us.

Please see below for a detailed job description of the role.

Please note this role will be based at Royal South Hants Hospital - Brintons Terrace, Southampton SO14 0YG- and Basingstoke Hospital - Aldermaston Rd, Basingstoke RG24 9NA.

Please note WPL does not hold a Home Office Workers Licence and therefore unable to offer sponsorship

Main duties of the job

Wessex NHS Procurement Ltd is a wholly owned subsidiary of University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. The company provides end to end Procurement and Supply Chain services to hospitals in Basingstoke, Winchester, and Southampton.

We have an exciting opportunity for a Senior Buyer to join the team on a permanent basis.

Please note this role will be based at Royal South Hants Hospital - Brintons Terrace, Southampton SO14 0YG- and Basingstoke Hospital - Aldermaston Rd, Basingstoke RG24 9NA

About us

At WPL, we play a key role in supporting the NHS in Hampshire, delivering end-to-end procurement and supply chain services for University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. As a wholly owned subsidiary of both Trusts, WPL offers the opportunity to contribute to the wider NHS family and improve healthcare services across the region.

Our services include strategic sourcing, value creation, tendering, contract management, inventory oversight, distribution, and materials management across Southampton, Basingstoke, Winchester, and Andover. Joining WPL means being part of a dynamic, forward-thinking team, working alongside stakeholders to drive innovation, efficiency, and value.

Employee Benefits:

• NHS terms of service and annual leave
• Access to an employee benefits platform offering discounts on groceries, high street shopping, family outings, holidays, and more

For more information, visit: www.wessexprocurement.nhs.uk

Job responsibilities

Main Duties:

• Responsible for the Operations team to deliver a customer-focused and efficient service in the purchasing of goods and services.
• Day to day to management of a team, including a range of HR procedures which may include attendance, performance and appraisals.
• Undertaking training for the team in relevant procedures and processes. Ensuring procedures and processes are kept up to date.
• Plays a key role in the induction and training of new staff.
• Plans own workload and teams workload to ensure all order requests are processed, queries resolved and catalogues reviewed as required
• Ensures all reports are produced for line manager within specific time frames.
• Budget and Resource management .
• Support the team with CIP opportunities and catalogue management.
• Responsible for recording savings made using appropriate procedures.
• Responsible for sourcing suppliers for goods and services in line with user department requirements.
• Training of Trust staff on e-procurement tools.

Communication

• Negotiate with suppliers and other external organizations to maximize value for money and cost improvement opportunities.
• Communicate with suppliers to provide specific information in the form of a pre-purchase questionnaire in relation to procedures for purchasing medical equipment.
• Establish, maintain, and manage supplier relationships where appropriate.
• Provide support and assistance for charity / donation purchases and work with Finance and Charity departments to ensure all purchases are aligned with Trust protocol.
• Communicate delays and discrepancies with customers, ensuring they are handled efficiently and appropriate.

Analytical and Judgemental Skills

• To assess customer requirements for appropriate method of ordering and distribution (i.e., urgency/quality/price/supply route etc)
• Analyses financial and purchasing data to determine best value for money option.
• To assess problem situations and determine in conjunction with customer or supplier the most appropriate method of resolution.
• To understand and analyse spend information on specific products or services and relay the information to customers.
• Identifies opportunities for contracting or tendering.
• Work closely with user departments to review goods and services purchased.

Policy and Service Development

• Works according to laid down policies and procedures, suggesting amendments where feasible.
• Monitors supplier performance against contract KPIs (costs, quality, delivery timescales etc) and standing orders in conjunction with user departments.

Assists the procurement lead with the development and implementation of departmental policies and proceduresInformation Resources

• Enters data onto purchase ordering system and ensures orders are processed as per procedures.
• Produces data on pricing information for comparison and informs customers.
• Checks stock and availability information, ensuring goods are ordered using the appropriate method.
• Ensure contract documentation compliance using the contracts register.
• Uses e-tendering, contract and supplier management tool to undertake and manage mini competitions.

Facilitates and supports continuous improvement in Catalogue systemResearch and Development

• Audits and surveys operations team work activities to ensure compliance with targets.
• Undertakes market analysis to identify alternative suppliers which are able to offer the trust cost efficiencies with no detrimental clinical impact.
• Guides customers with regards to obtaining value for money within financial and purchasing procedures.
• Discusses and agrees solutions to order/delivery queries with customers and suppliers.
• To communicate any discrepancies in relation to products and services ordered with customers and category leads.
• Establish, maintain and manage internal stakeholder relationships to ensure effective service delivery

Undertaking any other assignments or duties allocated by the line manager.

Person Specification

Qualifications / training required

• CIPS Foundation Diploma in Purchasing & Supply (level 3) or able to demonstrate equivalent knowledge skills and experience
• Passed GCSE Mathematics and English
• Member of CIPS or equivalent

Previous or relevant experience necessary

• Previous experience of buying in a procurement environment (2) Market and supplier / product knowledge including Procedures, catalogue management and contract law
• Track record of achieving cost reductions
• Previous experience in a customer service environment
• Experience in supporting the management of team members
• Procure to Pay system knowledge
• Supply chain knowledge
• Working knowledge of public sector procurement processex

Aptitudes and skills required

• Computer literate with good keyboard skills

Special requirements of the post

• Travel required to customer and site locations

Trust Values and Behaviours

• Agile
• Supportive
• Engaged

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Depending on experience£27,485 to £30,162 per annum, pro rata