Senior Bookkeeper / Care Home Finance Administrator

Brilliant Holdings; Birmingham; On-site; GBP 40,000 - 55,000; Full time

Job summary

Brilliant Holdings is seeking an experienced, hands-on finance professional to own day-to-day financial administration for a portfolio of three residential and nursing care homes in the Midlands.

This is an operational role requiring practical knowledge of care home finances, payroll, invoicing and funding streams. The successful candidate will interact with home managers and external accountants to deliver timely financial information.

Qualifications

• Previous hands-on finance or bookkeeping experience within UK residential or nursing care homes is essential.
• Strong understanding of care home staffing, payroll administration and agency costs.
• Experience with Local Authority funding, NHS payments and private resident billing.

Responsibilities

• Staffing & Payroll: Reconcile staff hours, rotas, overtime, agency usage and payroll data.
• Resident Billing: Manage private resident invoicing, payment collections and queries.
• Local Authority & NHS Funding: Manage invoicing, remittance reconciliation and payment tracking.
• Suppliers & Payments: Process supplier invoices, prepare payment runs and reconcile statements.
• Bookkeeping: Maintain accurate financial records, bank reconciliations and ledgers.
• Financial Reporting: Prepare weekly cash flow updates and basic monthly summaries for each home.
• Work with home managers and external accountants to ensure timely financial information.

Skills

Payroll management

Cash flow

Financial reporting

Education

AAT qualification

Tools

Sage

Xero

Job description

Employment: Full-time

Sector: Residential & Nursing Care Homes

We are seeking an experienced, hands-on finance professional to own the day-to-day financial administration of a portfolio of three residential and nursing care homes in the Midlands.

This is a practical, operational role for someone who understands care home finances and can contribute from day one.

Key Responsibilities

Location: Derbyshire / Staffordshire, UK

Employment: Full-time

Sector: Residential & Nursing Care Homes

We are seeking an experienced, hands-on finance professional to own the day-to-day financial administration of a portfolio of three residential and nursing care homes in the Midlands.

This is a practical, operational role for someone who understands care home finances and can contribute from day one.

• Staffing & Payroll: Reconcile staff hours, rotas, overtime, agency usage and payroll data, ensuring accurate payments and effective staffing cost control.
• Resident Billing: Manage private resident invoicing, payment collections, outstanding balances and family billing queries.
• Local Authority & NHS Funding: Manage invoicing, remittance reconciliation, payment tracking, funding discrepancies and outstanding income.
• Suppliers & Payments: Process supplier invoices, prepare payment runs, reconcile statements and monitor expenditure.
• Bookkeeping: Maintain accurate financial records, bank reconciliations and ledgers using accounting software.
• Financial Reporting: Prepare weekly cash flow updates, expenditure reports and basic monthly financial summaries for each home.
• Work closely with home managers and external accountants to ensure accurate, timely financial information.

Requirements

• Previous hands‑on finance or bookkeeping experience within UK residential or nursing care homes is essential.
• Strong understanding of care home staffing, payroll administration and agency costs.
• Practical experience with Local Authority funding, NHS payments and private resident billing.
• Proficiency in Excel and accounting software such as Sage or Xero.
• Highly organised, detail‑oriented and able to work independently.
• Comfortable taking ownership of day-to-day financial processes with minimal supervision.

AAT qualifications are welcome but not essential. We prioritize relevant sector experience and practical capability.

We offer a direct access to senior management and the opportunity to take ownership of the financial administration of an established care home portfolio.

• All applications will be treated confidentially.