Senior Associate, ETF Investment Operations

Dimensional Fund Advisors; London; Hybrid; GBP 45,000 - 65,000; Full time

Job summary

A leading company in the finance sector is seeking a Senior Associate in Investment Operations to oversee outsourced fund operations and liaise with external service providers. The role demands a bachelor's degree in finance or business, with significant exposure to ETF fund operations and a range of analytical tasks. This is a hybrid position, providing flexibility in work location while maximizing in-person collaboration during the week.

Benefits

Comprehensive benefits

Educational initiatives

Special celebrations of company culture

Qualifications

• Bachelor's degree or equivalent, ideally in finance or business.
• Experience supporting ETF funds in operations.
• Strong analytical and communication skills required.

Responsibilities

• Oversee outsourced fund operations; act as main contact for Capital Markets.
• Monitor daily workflows and KPIs for ETF operations.
• Process daily client transaction flow and track new product activity.

Skills

Analytical mindset

Communication

Teamwork

Attention to detail

Problem-solving

Multi-tasking

Education

Bachelor's degree in finance or business

Tools

Power BI

Power Automate

Microsoft Office suite

Job description

Notes to applicants:

• Dimensional sees great value from collaborating in our offices and appreciates the benefits of flexibility. Most roles fit our office-first hybrid approach: We are together on our campuses Tuesdays, Wednesdays, and Thursdays and have the choice to work in the office or remotely, depending on what is best for that work day, on Mondays and Fridays. This approach maximizes in-person collaboration and interaction while simultaneously providing flexibility and applies to most roles globally with a few exceptions that require more or less time in the office. Please discuss with your Recruiter to confirm the details for this specific role.

• Resumes and portfolios (when applicable) are required as part of your application. When applying from a mobile device or tablet, you may not be able to attach a resume. If you cannot include an attachment at the time of your application, you will receive a follow up email asking you to attach your resume from a computer.

• Here at Dimensional, we strive to be an inclusive workplace for all. Even if you do not match every qualification listed, if you are interested in who we are, what we do, and why we do it, we suggest and encourage you to apply.

• The use of Artificial Intelligence during interviews and skill testing is prohibited, unless Dimensional Fund Advisors has authorized such use.

• If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, such accommodation is available upon request.

Job Description:

Dimensional’s Investment Operations team coordinates and provides oversight of Dimensional’s service provider relationships, including global transfer agents, accounting and administrative agents, custodians, and a complex network of service groups that provide middle office services to the firm’s primary and regional offices. The Senior Associate will assist in the daily oversight of outsourced fund operations functions and support middle office with these external vendors. They will provide the main point of contact for Capital Markets inquiries relating to our Irish ETF fund Range.

Responsibilities

ETF Specific Tasks

• Inquiries/Escalations – provide the first point of contact for reporting and operational issues raised by internal or external stakeholders. E.g. PCF processing, NAV queries, settlement issue follow up.
• Providing premarket coverage for queries from 7am and Liaising with US ETF Ops team providing overnight coverage.
• Monitor and resolve daily workflow matters in consultation with Portfolio Management, Capital Markets, IAD and Technology teams.
• KPI’s – Review and monitoring of the ETF specific KPIs.
• Order Portal Enhancements – Manage any change Requests with service provider.
• Monthly ETF Recon – Reconcile internal database Creation / Redemption order activity.

General Tasks

• Support new fund products and trading instruments including ETFs, Mutual Funds and SMAs.
• Monitor adherence to contractual policies, procedures & controls
• Process daily client transaction flow from Transfer Agent and track new product activity.
• Upload data to in-house client databases; analyze and assist in the resolution of operational issues.
• Evaluate client trade exceptions and complex shareholder issues and track reoccurring trends for management review.
• Complete daily back or mid office deliverables and track in JIRA.
• Escalate issues from internal & external stakeholders to assist in resolution with the service provider.
• Assist with preparation of audit requests received from Dimensional client and external auditors.
• Develop an in-depth understanding of the service provider’s processes and platforms of back and middle office.
• Oversee cash reporting and projections to portfolio managers
• Assist with the Net Asset Value review process and upload to internal database.
• Support projects and initiatives for Investment Operations and other groups on an ad hoc basis.
• Participate in the oversight of daily operations among service providers, transfer agents, custodians, fund accountants and internal departments.
• Service client queries and provide quality service and an excellent customer experience to clients, platforms, banks, trusts, and other service providers; coordinate associated internal and external information flow.
• Help manage the Inv Operations query inbox.

Qualifications

• Bachelor's degree, or equivalent, ideally in a finance or business related field.
• Experience working in Operations supporting ETF funds.
• Experience working in Financial Services, preferably in Fund/Investment Operations.
• Excellent verbal and written communication skills.
• Ability to work well in a team environment, both locally and across international offices.
• Strong analytical mindset with an ability to synthesize data.
• Detail-oriented and capable of multi-tasking and prioritizing in a fast-paced environment to meet deadlines.
• Ability to work independently to meet project requirements with minimal supervision.
• Eager to learn and responsive to constructive feedback and guidance.
• Focuses on results and works diligently to accomplish them through evolving circumstances.
• Develops unique business insights, generates forward- looking opportunities, and effectively problem solves.
• Works effectively with others to create partnerships and implement solutions that benefit our business.
• Seeks opportunities for continuous improvement.
• Proficient in the Microsoft Office suite.
• Working knowledge of Power BI and Power Automate is preferred.

#LI-Hybrid

Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.

It is the policy of the Company to provide equal opportunity for all employees and applicants. The Company recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to actual or perceived race, color, religion, religious practice, creed, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), caregiver status, gender, gender identity, gender expression, transgender identity, national origin, age, mental or physical disability, ancestry, medical condition, marital status, familial status, domestic partnership status, military or veteran status or service, unemployment status, citizenship status or alienage, sexual orientation, status as a victim of domestic violence, status as a victim of stalking, status as a victim of sex offenses, genetic information, political activities or recreational activities, arrest or conviction record, salary history, natural hairstyle or any other status protected by applicable law except as otherwise required or permitted by law or regulation applicable to the Company or its affiliates.